Executive Assistant / Office Manager

Real Estate | Toronto, ON | In Person

We are looking for an experienced, highly organized Executive Assistant / Office Manager to support a busy real estate business and the day to day operations of our Toronto office.

This is a hands on role for someone who is proactive, resourceful, and exceptionally organized. We are looking for someone who does not simply manage a task list, but can identify what needs to be done, create structure around it, and implement systems that make the business and office run more efficiently.

The right person will be comfortable working in a fast paced environment where priorities can change quickly. You should be able to manage multiple moving pieces, stay ahead of deadlines, and take ownership of projects from start to finish.

What You’ll Be Doing

- Provide day to day executive support, including scheduling, organization, follow ups, and coordination
- Manage office operations and ensure the office is organized, stocked, functional, and running smoothly
- Help build, document, and implement systems and processes across the business
- Coordinate meetings, appointments, events, vendors, and internal initiatives
- Track outstanding tasks and ensure deadlines and commitments are followed through
- Assist with real estate related administration, documentation, marketing coordination, and client support as required
- Organize information, files, processes, and workflows so they are easy for the team to use
- Identify inefficiencies and proactively recommend better ways of doing things
- Support special projects and take ownership of seeing them through to completion
- Act as a reliable point person for the office and help keep day to day operations moving

Who We’re Looking For





You are someone who naturally creates order. You notice when something is missing, anticipate what will be needed next, and are comfortable taking initiative without waiting for detailed instructions.

You are

- Highly organized and detail oriented
- Experienced in an Executive Assistant, Office Manager, Operations, or similar role
- Strong at creating and implementing systems
- Proactive and comfortable taking ownership
- Reliable, professional, and discreet
- An excellent communicator, both written and verbal
- Comfortable managing competing priorities and changing schedules
- Tech savvy and quick to learn new platforms and systems
- Able to work independently and problem solve
- Local to Toronto and available to work primarily in person
- Flexible when the needs of the business occasionally require adjustments to a typical schedule

Real estate experience is an asset, but not required. Strong organizational ability, judgment, initiative, and previous experience supporting a busy executive or business are more important.

About the Environment

We are a growing Toronto real estate office with a fast paced, entrepreneurial environment. This is not a highly corporate role with a narrow . We are looking for someone who enjoys being involved, solving problems, improving how things operate, and becoming an integral part of the business.

There is significant prospect for the role to grow over time for the right person.

Job Type: Full time

Location: Toronto, ON

Work Setting: Primarily in person

If you are highly organized, experienced, and genuinely enjoy creating systems and making things run better, we would love to hear from you.

Pay: $43,265.65-$83,536.03 per year

Benefits

- Flexible schedule

Work Location: Hybrid remote in Toronto, ON M5V 2M5

📌 Executive Assistant and Office Manager (Toronto)
🏢 Property.ca Realty
📍 Toronto