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If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0826-0023

Job Title: Expense Compliance Administrator

Job Type: Continuing Full Time

Department: Research Financial Services

Job Category: Administrative

Number of Positions: 3

Date Posted (dd/mm/yyyy): 12/08/2026

Closing Date (dd/mm/yyyy): 20/08/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 01/09/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an creative, equitable and welcoming work environment.

Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.





Duties And Responsibilities

Under the management of the Manager, Research Financial Services, and with assistance from the Financial Analyst positions, the Expense Compliance Administrator is responsible for the timely and accurate review of expense claims, supplier invoices, requisitions and other payment request to ensure compliance and eligibility with the University’s and granting agencies' policies and procedures, including CRA legislation.

The Expense Compliance Administrator ensures that expense claims, payment requests and Purchasing Card transactions are supported with proper documentation, accurate tax assessment, eligibility, as well as budget and funding availability.

Moreover, the role maintains a commitment to advancing sustainability, equity, diversity, and inclusion at Carleton University.

Qualifications The incumbent must possess the following qualifications:

- Sound understanding and application of funding agencies and University policies and financial controls.
- Working knowledge of government and non-government funding agencies.
- High accuracy and attention to detail.
- Effective communication skills.
- Efficient and effective customer service focus and commitment to develop client relations.
- Ability to work independently.
- Efficient time management skills with the ability to manage multiple priorities in a fast-paced environment.
- Ability to work with sensitive information and maintain strict confidentiality.
- Proficient with using Carleton University's accounting system (Banner), and the related financial software systems (FAST Reporting, FAST Research, FAST JV, FAST BAR, FAST AR, eShop, Concur and internally developed systems).

Education And Experience The above is normally acquired through the completion of:

- Completion of a three-year college diploma with an emphasis on Business or Accounting.
- Three (3)



years recent progressive accounting experience including accounts payable, financial monitoring and/or auditing preferably within a university or public sector setting.

HR Note Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton

University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements.

You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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📌 Expense Compliance Administrator (Ottawa)
🏢 Carleton University
📍 Ottawa