At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together.

The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.Learn more about our recruitment process.Job Requisition ID:2026-01605Time Type:Full timeEmployee Group:StaffJob Category:AccountingEmployment Type:PermanentDepartment:Faculty of Arts - Fine Arts - AdministrationHiring Range:$56,494.16 - $70,617.70Posting Information:This posting is for an existing vacancy.Internal posting deadline expires Thursday August 13th at 11:59 PMJob Description:Primary PurposeThe Finance Coordinator provides comprehensive financial support for the School, with particular focus on research grants, awards and contracts, ensuring timely and accurate processing of financial transactions and providing guidance on financial procedures. The role includes oversight of day-to-day financial operations such as processing expenses through Concur, procurement, invoice and internal charge management, p-card reconciliation, and supporting research, operating, and trust fund financial activity.

The incumbent is also responsible for initiating work orders, creating recent Concur users, administering cash advances and casual payroll. The incumbent supports financial compliance, accuracy, and efficiency across multiple budget types and units within the School.Key AccountabilitiesFinancial Administration:Acts as the primary contact for day-to-day financial administration, including:Concur expense report support and submission (faculty, staff, visitors, and students)Processing and reconciling p-card transactionsReview and submission of invoices and internal chargesMonitoring and reporting on research, operating, and trust accountsAdministers financial activity related to cash advances, tracking issuance and reconciliationsSupports the procurement process by preparing purchase requisitions and liaising with Procurement & Contract Services as neededProvides guidance to staff and faculty on the best financial practices and policies related to travel and expenses, research funds, and purchasingCoordinates the creation and maintenance of new Concur users and supports user troubleshootingAssists with monthly, quarterly,



and year-end reconciliations and reportingConsults with the Faculty Financial Analyst and Office of Research as required.undefinedResearch Support:Ensures compliance with Tri-Agency and other sponsor-specific financial guidelines.Monitors account balances, assists with forecasting, and provides transaction-level support to Principal Investigators.Coordinates with the Office of Research and Research Finance as needed for fund setup, financial inquiries, and closeout activities.Assist with dissemination of UW and Faculty policy and procedure updates to researchers and staff who direct responsibilities related to research finance; provide advice and training related to individual grants/contracts in cooperation with the Faculty Financial AnalystRecord Keeping & Reporting:Maintains accurate financial records and ensures appropriate documentation is retained in accordance with University policy.Prepares regular and ad hoc financial reports to support planning and decision-making by the Administrative Manager, Administrative Officer and Director.Assists in budget planning processes by providing historical spending data and trend analysis.Develop and manage administrative calendar of research activities including application deadlines, financial payment processes and annual reportingundefinedundefinedProcess Improvement & Compliance:Reviews and documents financial processes to improve service delivery and ensure consistent application of policies and procedures.Participates in internal audits or compliance reviews, providing necessary documentation and explanation of financial transactions.Serves as a resource for faculty and staff in interpreting financial policy and resolving complex cases.undefinedOther Duties:Assists the Administrative Manager with casual and contract hiring processes, including processing documentation for RAs, work-study students, and visitors.Supports the Administrative Manager with special financial projects and Faculty-wide initiatives as required.Provides backup support to other administrative staff during peak periods or absences.Attends relevant finance and administrative training, workshops, and campus user group meetings.Supports School budgeting activities,



as required.undefinedRequired QualificationsEducationUniversity degree or equivalent combination of education and experience requiredExperience3-5 years’ experience in an administrative position working within post-secondary educationWorkday, Unit 4, Concur, and Power BI experience an assetKnowledge/Skills/AbilitiesStrong organizational, judgement and attention to detail is criticalExperience with creating budgets and reconciling expensesAbility to take initiative, handle multiple tasks and work independentlyAbility to establish priorities and meet deadlinesDemonstrated ability to handle confidential and sensitive information with discretionExcellent computer proficiency using MS Office, particularly Excel, and the ability to maintain databasesAbility to communicate effectively, conveying information both verbally and in writingDemonstrated excellent analytical skills to comprehensively analyze and interpret policies, procedures and situations in a multifaceted wayDemonstrated strong problem-solving skillsAbility to handle multiple tasks independently and with minimum supervisionExcellent interpersonal skills and ability to build strong professional relationships with staff, faculty and studentsResponsive with a service-oriented attitudeEquity StatementThe University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.

As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.Positions are open to qualified candidates who are legally entitled to work in Canada.The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or (phone hidden), ext. 45935.

📌 Finance Coordinator (London)
🏢 University-of-Waterlo
📍 London