Financial Coordinator A role responsible for keeping our financial operations accurate, timely, organized, and moving forward.

The Company is a provider of consumer goods to major retailers across North America. Our head office is the center of coordination for our teams, partners, and operations — and we’re looking for someone who excels at creating order, supporting people, and keeping our organization running smoothly.

The Financial Coordinator plays a key role in managing the Company’s full-cycle Accounts Payable functions across its associated companies and entities. This position is responsible for ensuring vendors, partners, and other stakeholders are paid accurately and on time, while maintaining strong financial records, supporting month-end and year-end requirements, and identifying opportunities to improve processes and efficiency.

The role requires a high level of accuracy, organization, accountability, and sound judgment. It operates in a quick-paced environment with multiple priorities, deadlines, and frequent interaction across the Organization. If you are someone who takes ownership, enjoys working with numbers, proactively solves problems, and takes pride in getting the details right, you’ll fit right in.

Key Responsibilities

Accounts Payable & Cash Management

- Manage the full-cycle Accounts Payable process for all associated Companies and entities, including Duty Drawback, Operating Expenses, Trade Payables, and Travel Claims and Reimbursements.
- Maintain accurate and up-to-date records of ongoing payables and outstanding obligations.
- Prepare monthly cash forecasts to support effective cash management and planning.
- Prepare and process electronic transfers, payments, and payment runs.
- Ensure invoices and other obligations are reviewed, approved, and paid accurately and on time.
- Prepare account analyses and aging reports as required.
- Research and resolve invoice discrepancies and payment issues in a timely manner.
- Maintain accurate vendor files and update vendor information within the accounting system.
- Process payments for Team Member expenses, travel claims, and reimbursements.
- Reconcile statements to receipts and ensure all corporate and individual credit card balances are paid before their due dates.




- Reconcile and process payments for monthly rent, utilities, and related operating expenses.

Accounting & Month-End Support

- Assist with month-end closing procedures and ensure AP-related activities are completed accurately and on schedule.
- Prepare month-end accruals and supporting documentation.
- Maintain accounting records for associated Companies and group company payables.
- Prepare reports and schedules related to associated and OpCo entities.
- Support the preparation of annual audit schedules, including W-1099 and T4A schedules, and post AP-related audit entries.
- Prepare and maintain supporting documentation for audits and other financial requirements.

Duty Drawback & Import Costs

- Prepare and submit Duty Drawback claims accurately and within required timelines.
- Prepare the monthly landed import cost report.
- Maintain appropriate supporting documentation and records related to import costs and Duty Drawback activities.

Customer Claims & Deductions

- Research and dispute customer claims by obtaining and reviewing supporting documentation from customers and internal stakeholders.
- Manage deductions associated with third-party subcontracted relationships.
- Track outstanding claims and deductions and ensure appropriate follow-up and resolution.

Corporate Administration & Compliance

- Coordinate the registration and renewal of patents and trademarks, ensuring deadlines are tracked and requirements are completed on time.
- Maintain accurate records and documentation related to financial and corporate obligations.
- Actively communicate with internal and external stakeholders to obtain information, resolve issues, and ensure timely completion of financial activities.

Process Improvement & Automation

- Actively participate in Accounts Payable automation initiatives and identify opportunities to improve efficiency, accuracy, and consistency.




- Identify opportunities to simplify, standardize, and improve financial processes and documentation.
- Contribute to a culture of continuous improvement by taking ownership of issues and proactively recommending solutions.

Who Will Succeed in This Role

Someone who:

- Is highly organized and detail-oriented, with a strong commitment to financial accuracy and consistency.
- Takes ownership of their responsibilities and follows tasks through to completion.
- Has strong analytical and problem-solving skills, with the ability to investigate discrepancies and determine appropriate solutions.
- Is comfortable working with numbers, financial records, and deadlines.
- Manages multiple priorities effectively in a structured, deadline-driven, fast-paced environment.
- Demonstrates a high level of accountability and understands the importance of timely and accurate payments.
- Communicates clearly, respectfully, and effectively with Team Members, Leadership, vendors, customers, and other external partners.
- Works independently, anticipates needs, and proactively addresses issues before they become problems.
- Is comfortable working across multiple companies and entities while maintaining accurate and organized records.
- Is adaptable and willing to learn new systems, processes, and technology.
- Looks for ways to improve processes rather than simply following them.
- Brings a practical, hands-on approach and is willing to dig into the details to get things done.
- Values collaboration and understands that strong financial operations depend on effective communication across the Organization.

This role is ideal for someone who enjoys being the person others can rely on — someone who keeps financial obligations organized, catches the details others might miss, solves problems, and makes sure things get done accurately and on time. Pay: $45,000.00-$55,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Education:
- Bachelor's Degree (required)

Experience:
- Accounting: 2 years (preferred)

Language:
- English (required)

Work Location: Hybrid remote in North York, ON M3B 1Z6

📌 Financial Coordinator (North York)
🏢 Conros
📍 North York