Job Summary The Information and Infrastructure Coordinator plays a key role in supporting the Society's administrative infrastructure, providing coordination across board governance, privacy administration, records management, facilities support, and information systems. Reporting to the Information and Infrastructure Manager, this position ensures organizational compliance with legislative and policy requirements while maintaining the systems, documentation, and processes that keep the Society's operations running smoothly.

The Information and Infrastructure Coordinator role reflects the organization's values of trust, respect, communication, and collaboration. These values guide all aspects of the position from governance and operational responsibilities to interactions with staff, clients, contractors and community partners.

Education, Training and Experience:

· Diploma in Business Administration, Office Administration, Information Management or related field

· 3 years of administrative, coordination or operations support experience

· Experience working with various databases, Microsoft Office tools, AI and digital design tools (Adobe Suite) and administrative systems

· Or an equivalent combination of education, training and experience

Knowledge, Skills and Abilities:

· Ability to coordinate office and facility operations across multiple sites.

· Understanding of records management and privacy principles including confidentiality, information security and applicable legislation.

· Knowledge of governance-related documentation and information management practices including Board records and supporting materials.

Knowledge of IT systems used in an organizational network environment including user access protocols,



software tools and equipment and asset tracking.

Key Responsibilities and Duties:

- Board & Governance Support — Coordinate governance administration for the Board of Directors, including agendas, minutes, resolutions, briefing materials, and governance records, ensuring compliance with the BC Societies Act.
- Privacy Administration — Support the Privacy Officer by tracking privacy incidents, coordinating information requests from clients and authorized parties, and maintaining privacy compliance documentation.
- Records & Information Management — Develop and maintain records management procedures, retention schedules, and tracking systems to ensure secure, compliant handling of client and organizational records.
- Facilities Coordination — Support maintenance scheduling, contractor tracking, and facility standards to maintain safe, welcoming, and trauma-informed environments across Society locations.
- Information Systems Administration — Administer user access permissions, technology onboarding/offboarding, and manage documentation related to information systems and technology assets.

Additional Job Requirements: · A successful Criminal Record Check for working with children and/or vulnerable persons.

· A valid driver’s license and availability of a personal vehicle in good operating condition required to run Agency errands.

· Archway Society has an Accredited Facility Dog in the Community Programs and the canine may be present in meetings attended by the person in this position.

Job Type: Part time

Pay: $32.00-$35.00 per hour

Benefits

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Information and Infrastructure Coordinator (Vernon)
🏢 Archway Society for Domestic Peace
📍 Vernon