Overview Legal Assistant - Securities

Toronto, Ontario Hybrid work arrangement available on a permanent basis! 3 days remote & 2 days in-office. Our client, a national law firm with offices in downtown Toronto, is in need of a Corporate Legal Assistant to join its team. In this permanent full-time role you will act as a workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative work.

Key Responsibilities Administrative - Manage calendars, ensuring they are up to date and reminding lawyers of meetings on a daily basis

- Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings, and liaise with other attendees both internal and external
- Arrange for travel bookings and related details to be made through the support teams
- Arrange photocopying, printing, organizing couriers, sending out letters, faxes, etc.
- Arrange for files to be opened and closed, supervise general filing requirements and record keeping
- Coordinate/conduct conflict searches with the assistance of the Administrative Assistant
- Use effective systems to ensure that both short and long term tasks are completed within required timescales
- Support lawyers in marketing activities including involvement in preparation of pitches and presentations Communication - Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
- Monitor mail and/or e-mails and deal with as appropriate,



ensuring that all client-related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office
- Liaise with administrative support departments on behalf of lawyers as required
- Liaise with the department Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers Client relationship management - Take an active role in the care of clients and be wholly familiar with contacts/clients
- Enter, maintain and update client details and relevant information in the Firm's CRM contacts system
- Deal with basic client queries and general administration
- Arrange client meetings Document production - Check correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate
- Type urgent/short/confidential correspondence and emails
- Produce and maintain Excel spreadsheets as required Financial - Billing - Assist lawyers and Practice Group Billing Coordinator in the billing and credit control process by liaising with the lawyer and accounts and to produce standard pre-bill financial/time reports through the system
- Send bills to clients, with appropriate covering documents
- Request cheques,



bank transfers and paying in money received, as appropriate Other duties and responsibilities - In addition to providing support to the lawyer(s) to whom they report, a Practice Assistant will also provide assistance to their immediate colleagues in the department and, where practical, other departments
- Team duties will therefore include:
- Assisting other members of the firm, both proactively and at the request of the Team Leader - Any other duties as requested by the Lawyers or Team Leader Key Competencies - 3-5 years of Legal Administrative Assistant experience
- Experience within a Corporate Commercial or Corporate Securities law practice
- Knowledge of law firm practices and procedures
- Accurate typing speed of approximately 60 words per minute
- Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm
- Knowledge of iManage considered an asset
- Ability to communicate in a professional manner with clients and lawyers
- Ability to interact professionally with clients and all members of the firm
- Excellent telephone manner and competent knowledge of telephone system
- Solid organizational skills and time management skills
- Excellent attention to detail
- Ability to follow instructions with minimal supervision and take initiative
- Able to set priorities while maintaining flexibility
- Conscientious, approachable and enthusiastic
- A team player with excellent interpersonal skills This offer provides a comprehensive benefit package and generous salary. Apply today!

📌 Legal Assistant - Corporate Securities (Toronto)
🏢 Linds u0026 Associates
📍 Toronto