Maintenance Coordinator

CMG Toronto Property Management

? Greater Toronto Area (GTA), Ontario

? Full-Time Independent Contractor

? Compensation: $45,000 annually + mileage reimbursement

⏰ Expected Hours: 40–50 hours per week

? Must have a reliable vehicle and valid driver’s license

About CMG Toronto

CMG Toronto is a leading property management company serving the Greater Toronto Area. We specialize in full-service residential property management, tenant relations, maintenance coordination, inspections, leasing support, and investment property services.

Our mission is to create financial success and peace of mind for property owners through reliable, professional, and proactive property management solutions. We pride ourselves on delivering exceptional customer service, maintaining solid landlord-tenant relationships, and protecting our clients’ investments through responsive communication and efficient operations.

At CMG Toronto, we believe in integrity, accountability, teamwork, and creating a stress-free experience for both property owners and tenants.

Position Overview

CMG Toronto is seeking a highly organized, proactive, and customer-service-focused Maintenance Coordinator to join our growing team. The successful candidate will be responsible for overseeing day-to-day maintenance operations across our managed properties, coordinating vendors, scheduling inspections, managing tenant communications, and ensuring repairs are completed efficiently and professionally.

This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and has strong communication and organizational skills.

Key Responsibilities

Maintenance Coordination

Receive and manage maintenance requests through phone, email, and online systems

Assess and prioritize maintenance issues based on urgency

Coordinate emergency,



urgent, and routine repairs

Schedule vendors and contractors for maintenance appointments

Create and manage work orders through company software systems

Follow up with tenants, owners, and vendors regarding repair progress and completion

Ensure maintenance issues are resolved professionally and in a timely manner

Vendor Management

Coordinate with approved vendors and trades

Obtain repair quotes and estimates

Verify vendor insurance and qualifications

Monitor vendor performance and quality of work

Process invoices and communicate completed work to the Property Management team

Property Inspections & Unit Turnovers

Conduct move-in and move-out inspections

Coordinate lockbox installations and access arrangements

Schedule and complete routine property inspections

Upload inspection reports, notes, and photos accurately

Coordinate unit preparation and turnover work between tenants

Ensure units are ready for occupancy within required timelines

Communication & Administration

Maintain accurate records of all maintenance activities and communications

Communicate clearly and professionally with tenants, property owners, vendors, and internal team members

Provide updates regarding repair timelines, delays, and scheduling

Assist with recurring maintenance scheduling and preventative maintenance tasks

Collaborate with leasing, property management, and administration teams to ensure smooth operations

Qualifications





Previous experience in property management, maintenance coordination, administration, or a related field preferred

Strong organizational and time management skills

Excellent communication and customer service abilities

Ability to prioritize tasks and manage multiple projects simultaneously

Comfortable working in a fast-paced environment

Strong attention to detail and problem-solving skills

Experience working with contractors, trades, or vendors is considered an asset

Basic knowledge of residential property maintenance is preferred

Proficient with email, scheduling software, and Microsoft Office/Google Workspace

Must have a reliable vehicle and valid driver’s license

What We Offer

Competitive annual compensation

Mileage reimbursement

Opportunity for growth within a growing property management company

Dynamic and supportive team environment

Hands-on experience within the real estate and property management industry A fast-paced role where no two days are the same

Who You Are

You are organized, dependable, and solution-oriented. You enjoy coordinating people and projects, communicating with clients, and ensuring issues are resolved efficiently. You are comfortable balancing office administration with occasional property visits and inspections throughout the GTA.

How to Apply

Please submit your resume along with a brief introduction outlining your experience and why you would be a great fit for the Maintenance Coordinator role at CMG Toronto.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Learn more about CMG Toronto at:

CMG Toronto Property Management

Information adapted from CMG Toronto company materials and services pages. (cmgtoronto.com)

📌 Maintenance Manager (Toronto)
🏢 CMG Toronto
📍 Toronto