The Medical Secretary is an integral part of the busy, dynamic, and growing academic Endocrinology clinics at Mount Sinai Hospital. We are a state-of-the-art medical clinic and electronically integrated with Accuro, Canada’s number one single platform EMR, facilitating optimal clinic efficiency. In this role, you will be expected to exercise sound judgment and independence while managing day-to-day program related activities.

You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the clinic. The position reports to the clinic physician directly. In this role you will:

Schedule outpatient clinics

Answer and return phone calls from patients and doctor’s offices in a timely manner

Medical document filing either in paper charts or electronic patient records

Manage clinics: create new patient charts, welcome patients, book follow-up appointments, book investigations

Patient communication: dates and times of scheduled tests and consultations, results on occasion

Manage consult notes: Ensure all patients seen have consult notes, that consult notes are sent to the referring and CC physicians in a timely manner

Order and restock clinical and office supplies

Manage incoming and outgoing mail

Assist with OHIP billing and payments for uninsured services Other additional administrative responsibilities, such as the scheduling of medical resident trainees who rotate through the clinic

Note: No dictation work will be required as patient notes are electronically dictated





Perform other duties consistent with the job classification as required Job Requirements:

Mandatory

Successful completion of post-secondary education in office administration or related field of study from an accredited educational institution

1 year of related administrative experience

Educational or work experience with office administration

Requires previous experience with medical records and maintenance of an electronic medical record (EMR) program Preferred

Accuro experience would be an asset

Previous experience in a healthcare or academic setting Skills and Knowledge

Advanced technical skills and proficiency with MS office and other medical software Superior organization skills and ability to prioritize competing tasks

Strong work ethic, professionalism, dependability and reliability

Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries

Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic setting

Excellent oral and written communication skills are required, excellent interpersonal and professional skills, an ability to work with established team and/or independently as required

Demonstrated satisfactory work performance and attendance history If this sounds like you and you feel ready to build your secretary career within our hospital, apply now and let us know why you’d be a great addition to our team.

Job Type: Full Time

Hours: 37.5 hours per week

Vacancy Type: Recent/Replacement Vacancy

Union: Non-Union

📌 Medical Secretary (Toronto)
🏢 Sinai Health
📍 Toronto