ROLE: Administrative Assistant

REPORTS TO: Operations Supervisor

LOCATION: Winnipeg, MB

OPPORTUNITIES The primary challenge of this role is supporting the transition of administrative functions to the Alberta Administrative Office while performing a variety of day-to-day administrative duties and providing analytical support. This position also offers valuable opportunities to learn the transportation industry and build strong working relationships across the Agrifoods Transportation team.

HERE IS WHO YOU ARE…

DRIVE & MOTIVATION

- You want to help out as many people as you can, and you enjoy day to day tasks
- You have a passion for detail and can notice when something is out of place

CHARACTER & ABILITIES
- You are passionate about your work and reliable.
- You are an organized person who can handle multiple problems at one time.
- You can maintain confidentiality of sensitive information
- You have the ability to work with a high degree of independence

KNOWLEDGE & SKILLS
- You understand accounting principles
- You have advanced knowledge of MS office 365 applications like Word, Excel and Teams
- You have extensive knowledge of office equipment and administrative processes
- You are very organized and skilled

EXPERIENCE
- You have at least 5 years of relevant experience working in an administrative role
- You have a Diploma in Business Administration, or relevant discipline
- You have strong knowledge of general office procedures involving travel arrangements, reports, responding to customers and coworkers,



and ordering supplies
- You have hands-on experience with productivity applications, including word processing, spreadsheets, email and presentation software

NICE-TO-HAVE
- Superior typing and dictation skills
- Transportation industry and fleet related administration experience

THINGS YOU WILL DO…
- Interact with and aid the management team and other Administrative Assistants with day to day administrative functions
- Accounting Related Administration (organization, compilation, ensure accuracy, some coding and submission of information related to payroll, employee entitlements, accounts payable, accounts receivable, and expenses)
- Participate in and assist with Safety Committee (forms, memos, and other assigned tasks)
- Maintenance and organization of corporate filing
- Answer phone, scanning, filing, mail, couriers, sorting and distributing incoming correspondence

DETAILED DESCRIPTION OF DUTIES:
- Aid in preparation of regularly scheduled reports
- Aid in presentation preparation and research
- Track, format and maintain various reports and spreadsheets
- Weekly invoicing
- Month end invoicing and accruals
- Coding of invoices for payment
- Rosewood driver payroll
- Driver and corporate staff expense preparation and submission
- Meeting/holiday party booking and coordination
- Maintain and order office supplies
- Provide administrative assistance to the People & Culture Generalist and the safety specialist
- Other duties as required

📌 NSC & Office Administrator, Rosewood (Winnipeg)
🏢 Agrifoods International Cooperative
📍 Winnipeg