Overview

We are seeking a dynamic and organized Office Assistant to join our team! This vital role supports daily office operations, ensuring a smooth and efficient workplace workplace. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to handle a variety of clerical and administrative tasks.

Whether managing front desk responsibilities, supporting bookkeeping activities, or assisting with customer service, this position offers an engaging opportunity to contribute to our company's success. Paid positions are available, and we welcome applicants eager to grow their administrative expertise.

Responsibilities

- Greet visitors and manage front desk duties with professionalism and warmth, including multi-line phone systems and phone etiquette.
- Perform data entry tasks accurately using Oscar Electronic Medical record, maintaining organized records.
- Handle filing, document proofreading, and general clerical duties to support daily office functions.
- Provide exceptional patient support by addressing inquiries promptly and courteously via phone or in person.
- Assist with medical office tasks such as appointment scheduling, patient check-in, and maintaining patient records if applicable.
- Support bookkeeping activities including invoicing, expense tracking, and basic account reconciliation.




- Maintain a clean and organized workspace while managing office supplies inventory.

Qualifications

- Proven office experience with strong computer skills in Microsoft Office Suite (Word, Excel) and applications.
- Experience with electronic medical record software is highly desirable.
- Excellent organizational skills with attention to detail in data entry, proofreading, and filing tasks.
- Strong customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently.
- Previous clerical or administrative experience in medical or dental offices is a plus; familiarity with medical/dental office procedures is advantageous.
- Ability to type efficiently while maintaining accuracy; proficiency in basic bookkeeping is beneficial.
- Demonstrated ability to prioritize tasks effectively in a fast-paced environment.

Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! Bring your enthusiasm for organization, your passion for helping others, and your commitment to professionalism — we can’t wait to see what you’ll accomplish! Pay: $21.00-$25.00 per hour

Benefits

- On-site parking

Application question(s):
- Do you rside within 50 km of the office?

Location:
- Vaughan, ON L4K 5V2 (preferred)

Work Location: In person

📌 Office Assistant (Vaughan)
🏢 J Robert Madronich MD FRCSC Plastic Surgery
📍 Vaughan