Third Pole Immigration Services is looking for a reliable and detail-oriented Office Assistant to join our Surrey office.

The successful candidate will assist with day-to-day administrative work, document preparation, file organization, client communication, and general office support.

Responsibilities

- Prepare, edit, organize, scan, and manage documents
- Assist with client files and maintain accurate electronic records
- Perform data entry and general administrative duties
- Communicate with clients by phone, email, and in person
- Schedule appointments and assist with office coordination
- Prepare letters, forms, spreadsheets, and other documents
- Organize and combine PDF documents and maintain proper file naming and storage
- Provide general support to consultants and other office staff

Qualifications
- Solid computer skills and ability to work efficiently with office software




- Proficient in Microsoft Word and Microsoft Excel
- Proficient in Adobe Acrobat and Foxit PDF software
- Comfortable working with email, online portals, scanning, printing, and electronic document management
- Strong attention to detail and organizational skills
- Ability to handle confidential information professionally
- Ability to manage multiple tasks and deadlines
- Previous experience working with an immigration consultancy or immigration law office is an asset
- Previous administrative or office experience is an asset

Language Requirements Candidates must be proficient in English, Punjabi, and Hindi, including speaking, reading, and understanding all three languages.

Pay: $18.50-$20.50 per hour

Work Location: In person

📌 Office Assistant (Surrey)
🏢 Third Pole Immigration Services
📍 Surrey