Overview

We are seeking a highly organized, detail-oriented Office Manager to oversee daily office operations while providing bilingual support in both Spanish and English. This role requires a proactive professional who can manage a dynamic environment with absolute discretion and professionalism. Given the nature of the organization and its leadership, confidentiality is non-negotiable.

Key Responsibilities

Office Management & Operations

- Oversee day-to-day office operations to ensure a smooth and productive work environment
- Manage office supplies, vendors, and service providers
- Coordinate schedules, meetings, and internal communications
- Maintain organized filing systems (digital and physical)
- Support onboarding of new staff and maintain office policies and procedures

Executive & Administrative Support

- Provide high-level administrative support to senior leadership
- Manage calendars, travel arrangements, and meeting logistics
- Prepare reports, presentations, and correspondence
- Act as a gatekeeper, handling sensitive information with professionalism and discretion

Translation & Bilingual Communication

- Translate written and verbal communications between Spanish and English accurately and efficiently
- Assist in drafting, reviewing, and proofreading documents in both languages




- Serve as a liaison in meetings or communications requiring bilingual support

Confidentiality & Diplomacy

- Handle sensitive information with the highest level of confidentiality
- Exercise sound judgment in all interactions, particularly given the diplomatic nature of one executive role
- Maintain professionalism when interfacing with high-profile stakeholders

Qualifications

- Fluency in both Spanish and English (written and spoken) is required
- 3+ years of experience in office management, executive assistance, or a similar role
- Exceptional organizational and multitasking skills
- Strong written and verbal communication abilities
- High level of discretion, integrity, and professionalism
- Proficiency in Microsoft Office Suite and general office systems

Preferred Attributes

- Experience working in environments requiring confidentiality or diplomacy
- Strong problem-solving skills and ability to anticipate needs
- Comfortable working in a fast-paced, high-responsibility setting

Work Schedule

- Full-time, Monday to Friday
- In-office role based in Downtown Vancouver

Compensation

- Competitive salary, commensurate with experience
- Benefits package (if applicable)

📌 Office Manager (Bilingual – Spanish/English) (Vancouver)
🏢 Brains Bio
📍 Vancouver