Office Manager / Administrative Officer

Employer: Malwa Enterprises Inc.

Location: Edmonton, Alberta

Employment Type: Full-time, Permanent

Position: Office Manager / Administrative Officer

NOC: 13100 – Administrative Officers

Vacancies: 1

Wage: $32.10 per hour

Hours: 30–40 hours per week

Language: English

Job Summary

Malwa Enterprises Inc., a trucking and transportation company based in Edmonton, Alberta, is seeking an organized and experienced Office Manager / Administrative Officer to oversee and coordinate the company's day-to-day administrative operations.

The successful candidate will provide administrative support to management and coordinate office activities related to transportation operations, drivers, customers, suppliers, records and documentation.

Main Duties

- Oversee and coordinate day-to-day administrative activities for the trucking and transportation business.
- Establish work priorities and ensure administrative procedures are followed.
- Coordinate office activities with dispatch, drivers, management, customers and suppliers.
- Maintain and organize driver records, transportation documents, vehicle records and company files.
- Maintain accurate physical and electronic records, databases and administrative files.
- Coordinate driver schedules, appointments, meetings and administrative requirements.
- Receive and respond to telephone, email and other inquiries from customers, drivers, suppliers and other business contacts.
- Prepare invoices, purchase orders, reports, correspondence, forms and other administrative documents.
- Assist with processing and maintaining customer and carrier documentation.
- Coordinate the preparation and submission of transportation-related documents and records.
- Monitor office supplies and arrange for the purchase of office equipment, supplies and services.
- Assist management with administrative procedures and operational documentation.
- Maintain confidential company, employee and customer information.
- Assist with payroll-related administrative records,



timesheets and employee documentation.
- Track administrative deadlines, renewals and required company documentation.
- Coordinate communication between management, drivers, customers, suppliers and other business contacts.
- Assist with onboarding and maintaining administrative records for drivers and office staff.
- Prepare and maintain records related to deliveries, shipments and transportation activities.
- Train or assist other administrative staff in office procedures when required.
- Perform other administrative duties related to the operation of the trucking business.

Employment Requirements
- Completion of secondary school is required.
- A college diploma or university degree in business administration, public administration or a related administrative field may be required.
- Previous experience in office administration, senior clerical work or an executive secretarial position is required.
- Experience in a trucking, transportation or logistics environment is considered an asset.
- Strong organizational and time-management skills.
- Solid written and verbal communication skills in English.
- Proficiency with Microsoft Office and common office software.
- Ability to manage multiple administrative priorities and meet deadlines.
- Ability to maintain confidentiality and handle sensitive business information.

Work Conditions
- Full-time, permanent position.
- 30–40 hours per week.
- Monday to Friday schedule, with additional hours when required by business operations.
- Work is performed at the employer's Edmonton, Alberta office.
- The position requires regular communication with truck drivers, dispatch personnel, customers and suppliers.

Wage

$32.10 per hour

Malwa Enterprises Inc. encourages applications from all qualified candidates, including Indigenous peoples, newcomers to Canada, youth, persons with disabilities, and other individuals from underrepresented groups.

Canadian citizens and permanent residents are encouraged to apply.

All qualified applicants will be considered based on their skills, qualifications and experience.

Pay: $32.10 per hour

Work Location: In person

📌 Office Manager (Edmonton)
🏢 Malwa Enterprises
📍 Edmonton