Role Overview

We are seeking a proactive, organized, and detail-oriented Program Operations & Administrative Coordinator to support global Program Management teams during product design and development.

Key Responsibilities

- Coordinate program meetings, calendars, scheduling, and logistics using MS Office and Smartsheet.

- Maintain program templates, documentation, and records

.

- Coordinate and facilitate

Program Management staff meetings

.

- Manage program materials including ordering, receiving, storing, and global distribution

.

- Create and process

Purchasing Card (P-Card) orders accurately and according to established processes.

- Track orders, invoices, and follow-ups and respond to internal stakeholder inquiries.

- Collaborate with cross-functional and global teams to support program activities.

- Identify opportunities for process improvement and help implement solutions.





Required Qualifications

- Bachelor’s degree or equivalent.

- 2+ years of professional experience in a dynamic business workplace.

- Strong communication, organization, time management, and multitasking skills

.

- Ability to work independently and manage multiple priorities.

- Strong attention to detail and accuracy.

- Proficiency with:

- MS Office:

Outlook, Word, PowerPoint, Excel, Teams

- Smartsheet

- Confluence

- SharePoint

- Power BI

Preferred

- Experience in

Program Management, Project Coordination, Operations, or Administrative Support

.

- Knowledge of

Planisware is a plus.

- Experience with purchasing/P-Card processes, invoice tracking, or materials coordination is an advantage.

📌 Operations Administrator (Mississauga)
🏢 ExcelGens
📍 Mississauga