Keep a Growing Construction Company Organized Eisenhauer Woodworks & Earthworks is looking for a highly organized, action-oriented Operations Coordinator to support our growing custom home building and excavation business. Our team has grown from 6 to 18 people in just over a year. With that growth comes more meetings, decisions, systems, deadlines and follow-up. We need someone who can bring order to the moving parts, capture what matters and make sure work gets carried through.

This is a part-time, primarily remote position for someone who is comfortable working independently and following up with people respectfully and consistently. Preference will be given to candidates based in Kimberley or the East Kootenays, although candidates elsewhere in the Mountain or Pacific time zones will also be considered. Occasional travel to Kimberley will be required.

What You Will

Do

You will work closely with the Owner and CFO to keep information, systems and commitments organized.

Your responsibilities will include

Schedule meetings with employees, clients, contractors and other stakeholders

Attend meetings, capture clear notes and turn discussions into practical action items

Track decisions, deadlines and outstanding information

Follow up with employees and stakeholders to keep commitments moving

Maintain and organize JobTread, our construction management and CRM platform

Support the continued implementation and use of Asana

Help organize client onboarding, employee onboarding and internal processes

Distribute employee procedures and follow up on required documentation

Coordinate time-off requests, expense processes and administrative requirements

Support vehicle and fleet administration, including maintenance and insurance tracking

Coordinate company clothing, business cards, brochures and other operational materials





Improve the structure and consistency of meeting notes, project information and follow-up

Identify administrative gaps and help put practical solutions in place What We Want to See on Your Resume

We are looking for someone with:

At least 2 years of experience in administration, operations coordination, project coordination or a similar role

Experience managing multiple priorities, deadlines and stakeholders

Strong written communication and meeting-note skills

Experience turning discussions and decisions into clear tasks and follow-up

Confidence using project management, CRM or workflow systems

Strong proficiency with Google Workspace or similar business tools

Experience with Asana, JobTread or construction software is an asset

Experience in construction, professional services, trades or project-based work is an asset A track record of working independently and following through without constant direction

Comfort respectfully reminding others about deadlines, decisions and commitments During the Interview

We will want to understand how you approach the practical realities of the role. Be prepared to discuss examples of how you have:

Managed a high volume of moving tasks without losing important details

Taken unclear information and turned it into an organized plan

Captured meeting notes and translated them into action

Followed up with busy people who did not respond the first time

Learned and maintained a CRM,



project management system or internal platform

Improved an administrative process without overcomplicating it

Balanced recurring responsibilities with unexpected requests

Worked remotely while staying connected and responsive We value honest, clear, direct and respectful communication. We value action over promises. We are looking for someone who can stay professional, avoid unnecessary drama and receive feedback without becoming defensive. Why Eisenhauer?

We are a small, family-style team that cares about the people who work here and the quality of the work we deliver. We believe work should be meaningful and engaging, but it should not consume your entire life. We want people to feel good about coming to work, take pride in what they contribute and still have room for family and a personal life.

You will have meaningful responsibility, flexibility and the opportunity to help a growing company become more organized and consistent. This role offers:

30 to 40 hours per week

Adaptable scheduling

Primarily remote work

Compensation of $28 to $40 per hour, based on experience

Extended health, dental and life insurance benefits The opportunity to work closely with the Owner and CFO A practical role where your work will have a visible impact About Eisenhauer Woodworks & Earthworks

Eisenhauer Woodworks & Earthworks is a Kimberley-based custom home builder and excavation company serving the East Kootenays. We build high-quality custom homes and deliver excavation and property development services with a strong focus on craftsmanship, detail and lasting relationships. To Apply:

Please submit your resume and a short note explaining why this role interests you and how your experience would help you succeed.

📌 Operations Coordinator (Kimberley)
🏢 Eisenhauer Woodworks
📍 Kimberley