Company Overview

At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible and reliable energy while reducing emissions in support of a net‑zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower life‑cycle emission products to our customers. This effort is powered by a unique and diverse workforce fueled by a pride in what we do and what we stand for.

Position

We are seeking a highly organized and proactive Corporate Paralegal to support our Corporate Secretary and Board Secretariat team in delivering exceptional governance, compliance, and administrative support. The successful candidate will be located in Edmonton, AB, with occasional travel to Calgary prior to completion of the head office relocation.

Responsibilities

- Board and Governance Support
- Plan, schedule, and coordinate Board of Directors and Committee meetings.
- Prepare draft agendas in collaboration with the Corporate Secretary, Board Chair and senior management.
- Compile and distribute meeting materials through the company’s board portal (currently Nasdaq Boardvantage).
- Attend Board and Committee meetings and prepare accurate and timely draft minutes.
- Provide logistical support for meetings, including venue arrangements, virtual meeting setup, and technology coordination.
- Assist with annual meeting preparation and director onboarding.
- Track action items and follow up with responsible parties.

- Corporate Maintenance and Subsidiary Management

- Maintain corporate records and minute books for Imperial Oil Limited and approximately 30 affiliated entities.
- Prepare and file annual returns and other required corporate filings.
- Draft directors’ and shareholders’ resolutions.
- Coordinate director and officer changes and related filings.
- Support entity formations, dissolutions, amalgamations, and reorganizations.
- Maintain corporate organizational charts and entity databases.





- Compliance and Administrative Support

- Assist with regulatory filings and governance disclosures for a public issuer.
- Maintain confidential files and ensure secure handling of sensitive information.
- Perform general administrative duties to support the overall efficiency of the Secretariat.

Preferred Skills, Qualifications, and Experience

- Diploma or certificate in Paralegal Studies or Legal Assistant Program.
- 2+ years of experience in a corporate paralegal role, preferably with a public company or law firm.
- Alberta CORES certification – Level 2 or 3 preferred.
- Experience maintaining multiple corporate entities across jurisdictions.
- Experience supporting boards of directors and preparing meeting minutes.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Strong organizational skills and a proven ability to manage multiple tasks simultaneously.
- Attention to detail and a proactive, problem‑solving mindset.
- Clear communication, interpersonal, and issue resolution skills in a diverse team environment.
- Adaptability to changing priorities (may include availability outside of regular working hours, weekends or holidays to resolve urgent issues).

Benefits

- Growth opportunities: commitment to develop and promote people from within.
- Safety, ethics & continuous improvement: industry‑leading standards.
- Exceptional benefits program: competitive salary plus savings, pension and health care plans; educational and fitness assistance.
- Vacation package: three weeks vacation (pro‑rated first year),



one scheduled Friday off per month, 12 holidays.
- Flexibility programs: Flex Your Day, childcare partnerships, part‑time and job‑sharing arrangements.
- Networking and mentoring programs for career development.
- Employee‑Led Resource Groups: Women’s Interest Network (WIN), Indigenous Network (IN), Black Employee Success Team (BEST), Asian Connection for Excellence (ACE), Global Organization for the Advancement of Latinos (GOAL), PRIDE, Veterans Advocacy and Support Team (VAST).
- Early Career development Program: opportunities to specialize and take on stretch assignments.

Eligibility to Work in Canada

All applicants who receive an offer of employment must be eligible to work in Canada on a regular full‑time basis without restrictions on their start date. Proof of eligibility must be current and valid and will be required if an offer is made.

Equal Opportunity Employer Statement

Imperial is an Equal Opportunity Employer. Imperial is committed to providing equitable treatment and equal opportunity to all individuals and encourages all eligible applicants to apply.

Indigenous Relations and Diversity

Imperial conducts business in a manner that respects the land, environment, rights and cultures of Indigenous communities. We engage Indigenous communities in open and forthright consultation and strive to build meaningful relationships built on mutual trust and respect. We also support persons with disabilities throughout the recruitment process and will provide reasonable accommodation upon request.

Other Considerations

- Only those candidates selected for interviews will be contacted.
- Pre‑employment background screening will be required for interviewees.
- In certain situations, Imperial may use your application to consider your suitability for other positions in the company and may also provide the information to its affiliates, including affiliates of ExxonMobil Corporation, in connection with possible opportunities at those affiliates.

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📌 Corporate Paralegal (Edmonton)
🏢 Imperial Oil
📍 Edmonton