Payroll Documentation Specialist (Part-Time, Temporary Project)

Location: Downtown Toronto (Conveniently accessible via TTC and GO Transit)

Position Type: Part-Time, Temporary / Project-Based (estimated project for approx. 6 months)

Hours: 9am – 4pm but various dates during the business weeks

Pay Rate: commensurate with experience/certification - $25 – 35/hr

About the Opportunity

We are seeking an experienced payroll professional to support a specialized Payroll Documentation Project. This role is ideal for someone looking for flexible, part-time work, including consultants, independent contractors, or recently retired payroll professionals interested in project-based assignments.

The successful candidate will work closely with the Payroll Manager, observing, documenting, and mapping payroll processes across bi-monthly payroll cycles and year-end payroll activities. The objective is to create comprehensive process documentation, workflows, and operating procedures that capture critical payroll knowledge and ensure consistency and continuity.

Key Responsibilities

- Shadow and observe the Payroll Manager during regular bi-monthly payroll processing cycles.
- Document detailed payroll procedures, workflows, controls, and key activities.
- Capture end-to-end payroll processes, including payroll inputs, validations, approvals, reconciliations, and reporting.
- Observe and document year-end payroll activities, including:
- Year-end reconciliations
- Tax reporting processes
- Payroll balancing activities
- Regulatory compliance procedures
- Year-end remittances and reporting requirements
- Help to create clear and comprehensive process documentation, standard operating procedures (SOPs), process maps, and knowledge transfer materials.
- Identify process dependencies, critical timelines, risks, and key controls.
- Work collaboratively with payroll and leadership teams to validate documentation accuracy.

Qualifications

Required

- Proven payroll experience in a Canadian payroll environment (multi-Province experience an asset).




- Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation or working towards a Payroll designation.
- Strong understanding of end-to-end payroll processing and payroll compliance.
- Experience using SAP an asset.
- Exceptional communication and interpersonal skills; strong writing capabilities
- Excellent documentation, analytical, and organizational skills.
- Ability to translate complex processes into clear, user-friendly documentation.
- High degree of confidentiality, professionalism, and attention to detail.
- Experience with process mapping, business process documentation, or knowledge management projects.
- Consulting or project-based payroll experience.

Who Would Be a Excellent Fit? This opportunity may be particularly appealing to:

- Experienced payroll professionals seeking flexible part-time work.
- Payroll consultants looking for project-based engagements.
- Recently retired or semi-retired payroll practitioners interested in leveraging their expertise on a part-time basis.
- Payroll professionals with strong process improvement and documentation skills open to a part-time project.

What We Offer

- Opportunity to contribute to an important knowledge-transfer and business continuity initiative.
- Collaborative and professional work environment.
- Meaningful project work that leverages deep payroll expertise.
- Convenient downtown Toronto location with TTC and GO transit access.

Should you feel you meet the requirements, are able to commit to this part-time project and are able to start immediately, we encourage you to submit their resume for consideration as our client is looking to have someone onboard soon! Vacancy Status: This posting is for an existing vacancy .

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

📌 Payroll Documentation Project (Toronto)
🏢 Adecco
📍 Toronto