The Role

Reporting to the Manager of Human Resources, the Payroll & HR Coordinator is responsible for the preparation and transmission of two payrolls, as well as coordinating the end-to-end recruitment function for unionized staff.

Specific Responsibilities include:

Payroll, Benefits and Pension

- Responsible for full cycle semi-monthly payroll for 17 employees as well as a bi-weekly payroll for 130 employees using biometric time clocks and web-based payroll software (Payworks).
- Reviewing employee timecards using a Time and Attendance system, identifying inconsistencies, liaising with site managers/supervisors to resolve issues and payroll discrepancies; maintaining the payroll database and printed copies as backup
- Maintaining the HRIS, including performing employee enrolments, wage increases, changes, deletions and terminations in the payroll system, time clock system and group perks plan.
- Preparing ROEs as needed.
- Preparing and managing seniority reports, monthly payroll reports, ensuring that proper vacation accrual percentages are being calculated, and tracking timing of employee pay rate changes and advising managers of same.
- Administering the registered pension plan database.
- Administering the Group Benefit Plan

Human Resources
- Preparing and distributing internal job postings, as well as the posting of job vacancies on external sites e.g. Indeed
- Manage on-boarding, including ensuring that all new hire documents are completed and signed.
- Responsible for setting up and maintaining all employee administration and medical files, records retention and current hire documentation in a thorough and organized filing system.




- Maintaining and updating the HRIS system; inputting, updating, uploading and tracking of all employees’ education, skills, annual in-service and performance reviews and advising supervisors of upcoming review dates.
- Maintaining all HR files (electronic and printed copies)

To qualify for the role, you must have:

- Diploma in Human Resources Management or a related field
- Completion of Payroll Compliance Practitioner designation from the National Payroll Institute
- CHRP or CHRL designation or working toward certification is an asset.
- Minimum of 2 years of full cycle payroll administration experience (payroll of a minimum of 100 employees)
- Experience with Payworks software

Participation House Markham is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from qualified candidates who reflect the diversity of the communities we serve. In accordance with Ontario Human Rights and Accessibility for Ontarians with Disabilities Act, a request for accommodation will be considered throughout the hiring process. We thank all applicants, however, only those selected for interviews will be contacted.

Job Types: Full-time, Permanent

Pay: $52,000.00-$57,000.00 per year

Benefits

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Experience:
- Payworks payroll software: 1 year (required)
- Payroll processing: 2 years (required)

Licence/Certification:
- Payroll Compliance Practitioner designation (required)

Work Location: In person

📌 Payroll & HR Coordinator (Markham)
🏢 Participation House, Markham
📍 Markham