Permits Coordinator / Permits & Routing Assistant

Company: DFS Projects

Location: Woodstock, ON

Job Type: Permanent, Full-Time

Salary: $55,000+ / year

About DFS Projects

At DFS Projects, we are committed to providing outstanding solutions to our clients. With a focus on operational efficiency in heavy haul, we value innovation, collaboration, and dedication. Based in Woodstock, ON, DFS Projects offers a dynamic work environment that supports teamwork and growth.

Job Summary

We are looking for a organized, proactive, and detail-oriented Permits Coordinator to work directly alongside our Permits and Routing Manager. In this role, you will play a crucial part in ensuring our heavy haul and oversize load shipments are properly permitted, compliant, and routed safely across North America.

What You’ll Do

- Assist the Permits & Routing Manager with securing provincial, state, and municipal permits for oversize/overweight loads.
- Map and review safe transport routes based on dimensional and weight compliance across North American jurisdictions.
- Coordinate with municipalities, utility companies, and escort services as required for complex route clearances.
- Maintain accurate permit documentation, load files, and logs for drivers and dispatch.




- Communicate directly with drivers to ensure permit compliance and clear routing instructions before departure.
- Track permit status and resolve route restrictions or delays proactively.
- And more

Requirements

- Familiarity with heavy haul trucking, oversize/overweight permitting, or logistics workflows.
- Strong North American geography and route planning skills.
- High attention to detail with the ability to manage time-sensitive paperwork accurately.
- Excellent communication and problem-solving skills.
- Proficiency with industry software, online permit portals, and fleet management tools (BorderConnect, etc).

Who You Are

- Team Player: Works seamlessly with management, dispatch, and drivers.
- Adaptable: Thrives in a fast-paced environment where priorities can shift quickly.
- Self-Starter & Proactive: Takes initiative to track down details and solve problems before they arise.
- Detail-oriented with solid organizational skills.

Compensation & Benefits

- Salary: $55,000+ / year
- Position Type: Permanent / Full-Time
- Health Benefits
- RRSP Matching

How to Apply If you are ready to join a growing team in the heavy haul industry, we’d love to hear from you!

Send your resume directly to: [email protected]

Pay: $55,000.00 per year

Benefits

- Extended health care
- RRSP match

Work Location: In person

📌 Permits Coordinator (Woodstock)
🏢 DFS Projects
📍 Woodstock