Want a front-row seat to how a growing dental business is actually run? We're looking for a junior Personal Assistant to work directly with our CEO — a role built for someone early in their career who wants to learn the business side of dentistry from the ground up, with real mentorship along the way.

We've been voted Best Dental Office in Oakville seven times and picked up multiple Top Choice Awards — and we're growing, with two locations and more on the horizon. This role exists to help our leadership team spend less time on the small stuff and more time on the big decisions that keep that momentum going.

What you'll do

- Support the CEO day-to-day on a mix of business and personal tasks — scheduling, inbox and calendar management, coordinating appointments, booking travel, and keeping projects organized
- Create spreadsheets, draft documents, and handle day-to-day email correspondence on the CEO's behalf
- Occasionally help other senior team members and doctors with admin tasks that free up their time too
- Handle simple, everyday tech tasks across our offices — installing and updating software, keeping files organized, basic troubleshooting, and checking in on our computers so small issues don't become big ones
- Train alongside our admin team, eventually helping with patient calls and appointment booking
- Handle a range of small but important to-dos that keep a busy office running smoothly

What we're looking for

- Someone junior — you don't need years of experience, you need drive, curiosity,



and a genuine interest in learning about business
- Sharp, detail-oriented, and highly organized, with a strong memory
- Task-oriented and comfortable working independently with minimal supervision
- Responsible and reliably on time
- Comfortable with technology — installing, updating, and troubleshooting software and computers, and confident switching between different systems and tools
- Solid with cloud-based tools, especially Google Workspace (Gmail, Docs, Sheets) — comfortable building a spreadsheet or putting together a document from scratch
- A robust communicator, especially in writing/email
- A fast learner — we'll train you, but you need to pick things up quickly and retain them
- A reliable vehicle, since this role moves between our two Oakville locations
- Discreet, trustworthy, and professional — you'll be handling sensitive business and personal information
- Interested in the dental industry, with an eye toward growing into our administration team long-term

Why this role This is a hands-on mentorship opportunity, working closely with the CEO and the admin team on a wide variety of tasks — admin, tech, and beyond. As you build experience and prove the right fit, there's room to grow into helping train new and existing team members as we keep expanding — and real opportunity to move into other positions within the team. Pay: From $18.00 per hour

Benefits

- Company events
- Dental care
- On-site parking

Work Location: In person

📌 Personal Assistant to CEO (Oakville)
🏢 Kiwi Dental
📍 Oakville