Project Coordinator

Rego Construction | Ottawa, Ontario | Full-Time | On-Site

About Rego Construction

Rego Construction is a growing demolition and civil subcontractor based in Ottawa, Ontario, delivering high-quality projects to commercial, institutional, and industrial clients. We are committed to excellence in every project we take on, and we're looking for a motivated Project Coordinator to support our expanding project team.

Position Overview

We are seeking a detail-oriented and organized Project Coordinator to join our Ottawa team. In this role, you will work closely with our Project Manager, field supervisors, subcontractors, and clients to ensure projects are delivered on time, on budget, and to the highest quality standards. This is an on-site position based out of our Ottawa office.

Key Responsibilities

- Assist Project Manager in the day-to-day coordination and administration of active construction projects
- Prepare, track, and manage project documentation including RFIs, submittals, change orders, purchase orders, and meeting minutes
- Coordinate scheduling between field crews, subcontractors, suppliers, and clients
- Monitor project timelines and flag scheduling conflicts or delays to the Project Manager
- Maintain organized project files (digital) and ensure all documentation is current and accessible
- Assist with the procurement process by sourcing materials, obtaining quotes, and tracking deliveries
- Communicate regularly with suppliers and subcontractors to confirm lead times, deliveries, and site access
- Support project closeout activities including deficiency tracking
- Attend site meetings, take accurate minutes, and distribute to stakeholders in a timely manner
- Track project costs and assist with budget reporting and forecasting
- Liaise with clients and consultants in a professional and responsive manner




- Afterhours and weekend work is sometimes required depending on specific project requirements

Qualifications

Required:

- Minimum 2 years of experience in a project coordination or administrative role within the construction industry
- Robust organizational skills with the ability to manage multiple projects and priorities simultaneously
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint)
- Familiarity with project management software (e.g., Bluebeam or similar)
- Excellent written and verbal communication skills
- Ability to read and interpret construction drawings and specifications
- Valid driver's license
- Able to obtain federal and other project specific security clearances

Preferred:

- Experience in the construction industry, specifically general contracting, civil, and/or mechanical background
- Knowledge of Ontario Building Code and construction contract administration processes is an asset
- Already holds valid security clearance for federal work

What We Offer
- Competitive salary commensurate with experience
- Group benefits package
- Opportunities for professional development and career growth
- A collaborative, team-oriented work environment
- Stable, year-round employment with a reputable and growing company

How to Apply Interested candidates are encouraged to submit their resume and a brief cover letter to [email protected] with the subject line "Project Coordinator – Ottawa".

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Rego Construction is an equal opportunity employer. We welcome applications from all qualified individuals.

Pay: $55,000.00-$68,000.00 per year

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Experience:
- Project coordination: 3 years (required)

Language:
- English (required)

Location:
- Ottawa, ON (required)

Work Location: In person

📌 Project Coordinator (Ottawa)
🏢 Rego Salvage
📍 Ottawa