Who We Are:

Oakwyn Realty Ltd. is one of BC's largest independently owned real estate brokerages, with branches spanning Metro Vancouver, the Fraser Valley, Vancouver Island, and the Okanagan. Alongside our brokerage business, our property management division manages single-family homes and strata rentals for landlords throughout the Lower Mainland.

Our culture comes down to three things: work hard, stay humble, think positive change. That means straight talk, real accountability, and operations that don't waste anyone's time. As we expand our property management team, we're hiring a full-time Property Coordinator — someone who's comfortable juggling a busy inbox, a ringing phone, and a WhatsApp thread all at once, and who doesn't rattle easily.

You'll be embedded with our accounting staff and licensed property managers, keeping the day-to-day running for both tenants and landlords.

What You'll Be Doing:

- Show rental properties to prospective tenants and process their applications.
- Stay on top of incoming calls, emails, texts, and WhatsApp messages, replying quickly and professionally.
- Gather and organize the paperwork needed to onboard new tenants and landlords.
- Build and maintain tenant and landlord profiles inside our property management platform.
- Draft and issue tenancy notices — rent increases, landlord's notice of sale, and other legislated notices.
- Handle incoming mail and property correspondence: sorting, scanning, and digital filing.
- Generate invoices, scan signed agreements, and keep lease files organized digitally.
- Support move-in, move-out, and annual inspections alongside a licensed property manager.
- Keep security deposit returns compliant with the 15-day legislated timeline.




- Liaise with vendors and contractors to get repair and maintenance requests actioned.
- Book inspections and coordinate scheduling between tenants and the inspection team.
- Keep internal trackers current and maintain a reliable key inventory log.
- Process tenant one-month notices to vacate and turn the unit around for the next occupant.
- Confirm strata move-in and move-out fees are invoiced and collected.
- Be available to work weekends — Saturday and Sunday shifts are part of this role.

What You Bring:

- At least 1 years working in real estate or property management.
- Confident communicator, equally comfortable on a call, in an email, or over text/WhatsApp.
- You pick things up fast, use valuable judgment, and don't rattle under pressure.
- Sharp attention to detail and the organizational chops to run several files at once.
- Ability to work independently and be on call for showings or emergencies
- Comfortable in Gmail, Google Drive, and Microsoft Office, plus rental software such as Yardi
- Language skills is a bonus, not a requirement.
- A valid B.C. driver's licence and reliable access to a vehicle.
- A BCFSA rental property management licence is an asset but not mandatory.
- Comfortable operating under BCFSA rules and under the direction of a licensed property manager during inspections.

What's In It For You:

- A team-first environment inside one of BC's largest independent brokerages.
- Extended health benefits.
- Regular company events and a genuinely collaborative office.
- Room to grow as our property management team continues to expand.

Pay: $45,000.00-$55,000.00 per year

Perks

- Company events
- Dental care
- Wellness program

Work Location: In person

📌 Property Coordinator (Vancouver)
🏢 Oakwyn Realty - Morgan Browne
📍 Vancouver