Position Summary

We are seeking an experienced Senior Recruiter to join our recruitment team and support clients across Canada and the United States. The Senior IT Recruiter will be responsible for full-cycle recruitment for technical and IT positions, including sourcing, screening, candidate qualification, submission, interview coordination, offer management, and placement.

The successful candidate must have robust experience recruiting technical professionals and must be highly proficient in Zoho Recruit. Zoho Recruit is our primary recruitment system and is used to manage candidates, job openings, submissions, interviews, notes, tasks, follow-ups, and recruitment activity.

This position requires strong English communication skills, excellent organization, attention to detail, and the ability to work independently in a fast-paced staffing environment.

Key Responsibilities

Full-Cycle IT Recruitment

- Manage full-cycle recruitment for IT and technical positions.
- Review job descriptions and understand client requirements.
- Identify the technical skills, experience, education, certifications, and background required for each position.
- Source qualified candidates using Zoho Recruit, LinkedIn, job boards, internal databases, referrals, social media, and other sourcing channels.
- Conduct initial candidate screening calls.
- Evaluate candidates for technical experience, communication skills, compensation expectations, availability, location, and work eligibility.
- Present qualified candidates to Account Managers and clients.
- Coordinate client interviews.
- Prepare candidates for interviews.
- Follow up with candidates after interviews.
- Manage candidate expectations throughout the recruitment process.
- Assist with salary and offer negotiations.
- Support candidates through the onboarding and placement process.
- Maintain relationships with candidates for future opportunities.
- Build pipelines for frequently requested technical positions.

Zoho Recruit Responsibilities

Hands-on experience with Zoho Recruit is mandatory. The Senior IT Recruiter must be able to independently use Zoho Recruit for day-to-day recruitment activities, including:

- Creating and updating candidate profiles.
- Creating and managing job openings.
- Associating candidates with job openings.
- Searching the existing Zoho Recruit database before sourcing externally.
- Using advanced search, filters, keywords, tags, and custom fields.
- Updating candidate statuses and recruitment stages.
- Adding detailed recruiter notes.
- Recording candidate screening information.
- Tracking candidate submissions.
- Scheduling and recording interviews.
- Creating tasks and follow-up reminders.
- Managing candidate pipelines.
- Maintaining talent pools.
- Tracking candidate communication.
- Updating job-opening activity.
- Identifying and preventing duplicate records.
- Maintaining accurate and complete ATS data.
- Reviewing recruitment reports and dashboards.
- Tracking personal recruiting activity and performance.
- Using workflows and automation features where applicable.
- Ensuring every significant recruitment activity is properly recorded in Zoho Recruit.

Zoho Recruit must be treated as the company's single source of truth for recruitment activity.

IT Positions Recruited

The Senior IT Recruiter should be comfortable recruiting positions such as:

- Software Developers
- Software Engineers
- Full-Stack Developers
- Front-End Developers
- Back-End Developers
- Java Developers
- .NET Developers
- Python Developers
- React Developers
- Node.js Developers
- Mobile Developers
- DevOps Engineers
- Site Reliability Engineers
- Cloud Engineers
- AWS Engineers
- Azure Engineers
- Data Engineers
- Data Analysts
- Business Intelligence Developers
- Database Administrators
- Business Analysts
- Systems Analysts
- QA Analysts
- QA Automation Engineers
- Cybersecurity Analysts
- Security Engineers
- Network Engineers
- System Administrators
- IT Support Specialists
- Solutions Architects
- Technical Project Managers
- Product Managers
- Scrum Masters
- AI Engineers
- Machine Learning Engineers
- Data Scientists
- ERP / CRM Specialists
- Technical Support Professionals

Technical Knowledge

The recruiter is not expected to be a software developer, but must understand technical terminology well enough to evaluate candidates properly. The candidate should have a working understanding of:

- Programming languages




- Software development
- Front-end development
- Back-end development
- Full-stack development
- APIs
- Databases
- Cloud computing
- AWS
- Microsoft Azure
- DevOps
- CI/CD
- Agile
- Scrum
- Cybersecurity
- Networking
- Data engineering
- Artificial intelligence
- Machine learning
- Software development lifecycle
- Technical certifications

Candidate Sourcing

The Senior IT Recruiter will be expected to use multiple sourcing methods, including:

- Zoho Recruit database
- LinkedIn Recruiter
- LinkedIn
- Indeed
- Job boards
- Resume databases
- Boolean searches
- Google searches
- Referrals
- Social media
- Internal candidate databases
- Previous applicants
- Passive candidate outreach

The recruiter should always search the internal Zoho Recruit database before spending money or time sourcing externally.

Candidate Screening

Candidate screening should include:

- Technical background
- Years of experience
- Relevant skills
- Current employment
- Previous employers
- Education
- Certifications
- Location
- Remote/hybrid/on-site availability
- Work authorization
- Compensation expectations
- Notice period
- Availability
- Communication skills
- Reason for leaving
- Career goals
- Interest in the opportunity

All screening notes must be accurately recorded in Zoho Recruit.

Candidate Submission

Every candidate submission should include:

- Candidate name
- Current location
- Work authorization
- Availability
- Compensation expectations
- Relevant technical skills
- Years of relevant experience
- Summary of experience
- Reason candidate is suitable for the role
- Interview availability
- Updated resume

The recruiter should not submit candidates simply to increase submission numbers. Quality is more important than unnecessary submissions.

AI and Technology Usage

Our company uses AI and automation extensively. The Senior IT Recruiter is expected to use AI tools to improve productivity and recruiting quality.

This may include

- Resume summarization
- Job-description analysis
- Candidate-to-job matching
- Boolean search generation
- Candidate outreach
- Screening-question generation
- Technical interview-question generation
- Candidate summaries
- Email drafting
- Candidate follow-up
- Market research
- Candidate comparison
- Recruitment reporting

The recruiter should use AI as a productivity tool while still applying professional judgment when evaluating candidates.

Daily Responsibilities

A typical day may include:

- Reviewing open positions.
- Prioritizing urgent requirements.
- Reviewing new applicants.
- Searching Zoho Recruit for candidates.
- Sourcing new candidates.
- Conducting screening calls.
- Updating candidate records.
- Submitting qualified candidates.
- Following up with Account Managers.
- Coordinating interviews.
- Following up with candidates.
- Updating job statuses.
- Maintaining recruiting pipelines.
- Completing outstanding Zoho Recruit tasks.
- Reviewing personal recruitment activity.

Weekly Responsibilities

Each week, the recruiter should:

- Review all active job openings.
- Review candidate pipelines.
- Identify jobs with insufficient candidate activity.
- Build pipelines for difficult positions.
- Follow up with previously submitted candidates.
- Update candidate availability.
- Clean outdated candidate records.
- Review Zoho Recruit reports.
- Review personal KPIs.
- Participate in recruitment meetings.
- Share difficult-to-fill requirements with the Recruitment Manager.
- Assist junior recruiters when required.

Key Performance Indicators

Performance will be evaluated using metrics such as:

Recruitment Activity

- Candidates sourced
- Candidates screened
- Qualified candidates
- Candidate submissions
- Interviews generated
- Offers
- Placements

Recruitment Quality

- Submission-to-interview ratio
- Interview-to-offer ratio
- Offer-to-placement ratio
- Candidate quality
- Client satisfaction
- Candidate retention

Speed

- Time-to-submit
- Time-to-fill
- Response time
- Follow-up time

Zoho Recruit Compliance





- Candidate records completed correctly
- Screening notes entered
- Candidate statuses updated
- Interviews recorded
- Submissions recorded
- Follow-up tasks completed
- Accurate job-opening activity
- Duplicate-record prevention
- Overall ATS data quality

All candidate activity must be properly recorded in Zoho Recruit.

Required Qualifications

- Minimum 3 years of recruitment experience preferred.
- Strong experience recruiting IT and technical professionals.
- Previous staffing-agency experience strongly preferred.
- Experience recruiting for Canadian and/or U.S. clients.
- Hands-on Zoho Recruit experience is mandatory.
- Strong candidate sourcing skills.
- Robust Boolean search skills.
- Strong LinkedIn sourcing skills.
- Good understanding of technology and IT terminology.
- Excellent written English.
- Excellent spoken English.
- Strong candidate-screening skills.
- Strong follow-up skills.
- Excellent attention to detail.
- Ability to manage multiple job openings simultaneously.
- Ability to work independently.
- Comfortable working in a KPI-driven environment.
- Comfortable using AI tools.
- Strong time-management skills.

Zoho Recruit Experience Requirement

Candidates should preferably have at least 1 year of hands-on Zoho Recruit experience. Candidates may be required to demonstrate Zoho Recruit knowledge during the interview process.

The practical assessment may include:

- Creating a candidate.
- Searching for candidates.
- Creating a job opening.
- Associating candidates with a job.
- Updating candidate status.
- Adding recruiter notes.
- Creating a task.
- Scheduling an interview.
- Managing a candidate pipeline.
- Explaining how they use Zoho Recruit during a normal recruiting day.

Candidates without practical Zoho Recruit experience may not be considered for the Senior IT Recruiter position.

Preferred Qualifications

Preference will be given to candidates with experience in:

- U.S. staffing
- Canadian staffing
- IT staffing agencies
- LinkedIn Recruiter
- Indeed
- Boolean sourcing
- High-volume candidate sourcing
- Technical candidate screening
- Zoho Recruit reporting
- Zoho Recruit workflows
- Recruitment automation
- AI recruitment tools
- Remote recruiting
- North American business hours

Working Hours

This position supports clients in Canada and the United States. Candidates located outside North America must be comfortable working hours that overlap with Canadian and U.S. business hours.

The exact schedule will depend on business requirements and the clients being supported.

Reporting Structure

Reports To: Recruitment Manager / Director of Recruitment The Senior IT Recruiter will work closely with:

- Account Managers
- Business Development Team
- Recruitment Source's
- Operations Team
- Onboarding Team
- Other Recruiters

Leadership Responsibilities

As a senior member of the recruitment team, the Senior IT Recruiter may also be expected to:

- Assist junior recruiters.
- Review candidate submissions.
- Share sourcing strategies.
- Help recruiters understand technical requirements.
- Train recruiters on Zoho Recruit.
- Assist with difficult-to-fill positions.
- Help maintain recruitment standards.
- Identify improvements to recruitment processes.
- Recommend automation opportunities.

Performance Expectations

The successful candidate must be:

- Organized
- Accountable
- Fast
- Accurate
- Professional
- Proactive
- Technology-driven
- Results-oriented

The recruiter should be capable of receiving a job requirement and independently managing the process from: Job Requirement Zoho Recruit Candidate Search Sourcing Screening Qualification Submission Interview Offer Placement The recruiter should require minimal supervision and take ownership of assigned positions until they are successfully filled.

Ideal Candidate

The ideal candidate is an experienced IT recruiter who understands that successful recruiting is not simply about sending resumes. They understand the client's requirements, identify the right candidates, communicate effectively, maintain accurate Zoho Recruit records, follow up consistently, and take ownership of each job opening.

They should be comfortable using both technology and AI to recruit faster while maintaining high candidate quality.

Most importantly, they should be someone who can be trusted to manage recruitment requirements independently and ensure that nothing is missed.

📌 Recruitment Manager (Woodbridge)
🏢 I8IS
📍 Woodbridge