Contract until September 2027

Who We Are

SCC is a small but impactful Crown corporation that reports to Parliament through Innovation, Science and Economic Development Canada. Using our expertise and vast network, SCC helps organizations by opening a gateway to possibilities, both at home and abroad. We bring people together, foster collaboration and expand their horizons in trade, sustainability and global connectivity. We represent and advance Canada’s interests on the international stage in ways no other organization can.

As Canada’s national standardization body, SCC offers more than a few pieces of the standards development and conformity assessment puzzle. We provide comprehensive strategies that allow Canadian businesses and innovators to contribute to shaping established and emerging markets. We help knock down trade barriers and create opportunities for businesses to innovate and expand into recent markets by laying the foundation for their success.

SCC’s work also helps drive Canada’s health, well-being and economic prosperity. Whether it’s the food we eat, the products and technologies we use, or how we get to work, every aspect of our lives is touched by standards. Standards and conformity assessment not only provide confidence in the quality and safety of products and services, they also play an integral role in improving the overall health and safety of Canadians, and of their workplace.

At SCC, everything we do is aimed at improving Canadians’ quality of life and economic prosperity.

Our Culture A recipient of Waterstone’s Canada’s Most Admired Corporate Cultures award in 2023, 2024, and 2025, we foster a culture grounded in our core values of respect, professionalism, and integrity.



Our culture continues to evolve as we adapt to current ways of working, strengthening our ability to collaborate, remain agile, and support one another. This sustained recognition reflects a workplace defined by compassion, flexibility, and a shared commitment to excellence.

A Day in the Life of a Secretariat Coordinator The Secretariat Coordinator plays a vital role in supporting the governance and administrative functions of the organization. This position ensures efficient planning and organization of meetings, conferences, and engagements for various advisory committees and key executives. The coordinator facilitates smooth communication and coordination between committee members, staff, and leadership while also providing essential support to corporate governance processes.

Additionally, the role involves collaborating on ad hoc projects and event planning across the organization.

Your Background

Requirements

Security clearance: Reliability

Language: Bilingual Imperative (SSSS)

Education

- Post-secondary qualification in a relevant field and/or comparable experience in a corporate governance role

Experience and skills
- Minimum of 3 year’s experience with secretariat systems and procedures for managing meetings, creating agendas and tracking follow-up items.
- Expertise in developing and implementing guidelines, processes, and procedures for coordinating Council and committee work,



including agenda setting, meeting follow-up, and communication.
- Proven ability to effectively communicate with senior leaders and committee members with sensibility and discretion
- Ability to plan and analyze issues, policies, and documentation, ensuring alignment with governance structures.
- Ability to handle multiple responsibilities simultaneously, efficiently managing tasks under pressure.
- Ability to understand and apply governance documents such as terms of reference, policies, and procedures.
- Solid knowledge of MS Office and record keeping

You May Also Have
- Experience working with the Discourse Platform

Key Activities
- Prepare draft agendas, engaging with the Chair, senior executives, and relevant stakeholders to finalize them.
- Draft accurate meeting minutes, reflecting the discussions and decisions made by the committee.
- Track follow-up actions and coordinate necessary documentation to support the governance of Council and committees.
- Oversee the review and approval process for papers and ensure the timely distribution of agendas, minutes, and related documentation.
- Manage the logistical arrangements for committee meetings, events, and conferences.
- Assist with onboarding and training of committee members and support alignment between committees.
- Assist in processing travel expense claims and managing purchase requisitions and invoices related to committee meetings.
- Oversee ad hoc projects that enhance the operations of SSB (Standardization Services Branch) and the activities of PTAC and SDOAC.
- Support senior policy analysts on projects and contribute to organization-wide initiatives, ensuring consistency in implementation.

📌 Secretariat Coordinator (Ottawa)
🏢 Standards Council of Canada | Conseil canadien des normes
📍 Ottawa