Job Description Location: Calgary Posted: April 13, 2026

Accounts Payable & Purchasing Coordinator Calgary, AB | Full-Time

Position Summary We are seeking a detail-oriented

Accounts Payable & Purchasing Coordinator

to support our accounting and procurement operations. This split role is responsible for managing supplier invoices, processing payments, and coordinating purchasing activities to ensure materials are ordered accurately and delivered on schedule. The ideal candidate is highly organized, comfortable working with multiple vendors and internal teams, and able to manage multiple priorities in a fast-paced renovation environment.

Key Responsibilities Accounts Payable

Process and code vendor invoices accurately and in a timely manner

Match invoices with purchase orders and packing slips

Verify pricing, quantities, and approvals before payment processing

Prepare aging reports and process biweekly cheque runs (cheque, EFT, or online)

Maintain vendor records and ensure accurate account information

Reconcile vendor statements and resolve discrepancies

Assist with month-end procedures including GST returns, PST returns, and inventory reporting

Prepare credit card reconciliation reports

Maintain organized digital and physical financial records

Purchasing

Prepare and issue purchase orders for products including cabinetry, plumbing, tile,



hardware, and other project supplies

Coordinate with designers, project managers, and installers to confirm order requirements and accuracy

Communicate with suppliers regarding pricing, availability, and delivery schedules

Price and arrange shipping of goods from vendors to warehouse, including customs documentation

Track orders to ensure timely delivery aligned with project timelines

Resolve order discrepancies, damaged shipments, or back-orders

Maintain purchasing records, goods received, and supplier documentation

Assist with supplier pricing updates

Qualifications

2+ years of experience in accounts payable, purchasing, or accounting administration

Strong attention to detail and organizational skills

Proficiency with accounting software and Microsoft Office (Excel, Outlook, Word)

Ability to manage multiple priorities and meet deadlines

Robust communication and vendor management skills

Basic understanding of accounting principles

Preferred Skills

Experience in construction, renovation, cabinetry, or building supply industries

Familiarity with purchase order systems, inventory coordination, and job costing

Experience with accounting software such as QuickBooks, Sage, or similar

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