Logistics and Order Fulfillment Coordinator
Xtract One Technologies is seeking a Logistics and Order Fulfillment Coordinator to join the Supply Chain team in Operations. Reporting to the Supply Chain Director, this role is responsible for managing customer order logistics and tracking, including customer demos and other marketing events support. This is a outstanding opportunity to join a fast‑paced entrepreneurial start‑up with broader responsibilities than a typical corporate role. The successful candidate will be an enthusiastic individual who is aligned with our core values and will excel at the following responsibilities.

Responsibilities

Acts as the primary liaison between Xtract One and 3PL partners, customers & customs brokers

Ensure product shipments are delivered safely and on schedule

Create commercial documentation for both import and export shipments with multiple modes of transport and may include creation of shipping labels

Track location and condition of all Sales Demo kit assets, managing all venue forward and reverse logistics

Maintain shipment logs and records of incoming & outgoing shipments

Work effectively with other supply chain team members to accurately track, receive & support inventory records

Tactful communication with customers to coordinate all relevant shipping details on both ends. Manage related packaging requirements or ‘white glove’ logistics service needs

Collaborate cross-functionally with key stakeholders, Sales, Engineering, Marketing, & Finance

Support Customer Success Team of Field Service Engineers with timely coordination of equipment arrival and their travel planning

Work with contract manufacturers to confirm order status dates and shipment readiness

Plan the logistics and track shipment of final products according to schedule requirements





Support customer RMA returns with Customer Success team and Mfg Engineering

Monitor email communications, handle direct phone calls, and participate in conference calls with customers

Will include other duties as needed by the business

Qualifications

Bachelor’s degree or Diploma in business or technical major from an accredited University or College

Must have minimum 5+ years logistics experience, possibly with a 3PL, and preferably with complex technology product expertise

Knowledge and experience with customs procedures for both import and export shipments

Certification or enrollment in APICS or PMAC is preferred

As this is a customer facing role, must possess strong verbal and written communication skills

A high level of data management proficiency MS Excel/macros/pivots

ERP process workflows expertise in a physical product industry context is highly valued (Epicor ideal)

A highly organized individual, some prior project experience beneficial and/or formal PM training

Work effectively both within a team and independently; have demonstrated initiative, adaptability, and problem-solving creativity in prior roles; takes pride in their own quality of work

Proven ability to efficiently handle multiple concurrent tasks and prioritize effectively in a fast‑paced environment

Xtract One is committed to creating an inclusive, accessible work environment and providing accommodation for individuals with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process or while employed with us, please notify Human Resources at [email protected], and we will work with you to meet your needs.

Seniority Level
Mid-Senior level

Employment Type
Full-time

Industries
IT Services and IT Consulting

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📌 Logistics and Order Fulfillment Coordinator (Ontario)
🏢 Xtract One Technologies
📍 Ontario