Are you passionate about driving operational excellence in an industrial environment? Do you thrive in bustling workplaces where every day presents new challenges and opportunities?

We have an exciting opportunity for you! We are seeking a skilled Site Administrator. If you possess robust organizational skills, attention to detail, and a proactive mindset, along with a desire to contribute to the success of our industrial operations, we invite you to apply for future opportunities to grow your career with Phoenix Industrial.

Who we Are- We are an Alberta based, family‑owned industrial contractor with 30 years of successful industrial construction experience. We are a world‑class leader in industrial fabrication, construction and maintenance and have built our company and reputation on ensuring visibility, value and accountability are always in the forefront. We are rapidly growing and are always seeking qualified and talented individuals to join our team and grow with us.

What We Offer:

Employee Benefit Program including medical and dental coverage

Employee Assistance Program

Training and Advancement Opportunities

What you get to do:

Daily time entry, including timesheets review and cost coding, for payroll entry and LEM creation of 100+ manpower





Review all time entry data changes that affect Payroll processing to ensure accuracy

Subcontractor invoice processing for submission to payroll

Coordinate with project management on timesheets for contracts and subcontract billings

Tracking daily equipment usage for billing calculations

Handling general requests such as cost exports and revisions to completed tickets

Providing daily man counts to ownership, management, and client

Support project controls and adherence to policies and procedures within the department

Support Project Managers and other divisional personnel with document preparation and filing

Administer and prepare internal and external cost reports

What we’re looking for

Minimum 3 years of administrative experience in the industrial or oil & gas sector

Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Experience with project management or payroll/timekeeping software is an asset (e.g. JD Edwards)

Excellent organizational and communication skills

Ability to work in a fast‑paced, site‑based environment

Valid driver's license and ability to travel to remote sites as needed

Safety certifications (e.g., CSTS, WHMIS, OSSA) are considered an asset

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📌 Site Administrator (Alberta)
🏢 Phoenix Group
📍 Alberta