Overview
If you're a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you've been waiting for! Our Client, a well-known, large law firm and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you've got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now!

Salary: Up to $85K

Key Responsibilities

Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting

Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books

Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail

Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members

Generate accounts, prepare invoices, and assist with basic billing functions

Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters

Organize and maintain physical and electronic filing systems for the real estate department





Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials

Qualifications

Legal Assistant Diploma from a recognized and accredited institution

Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment

Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow

Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties

Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality

Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods

Strong writing, editing, transcription, and proofreading skills

Comfortable maintaining organized physical and electronic filing systems, calendars, and databases

Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools

Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a robust asset

A true team player with excellent interpersonal skills and a professional, collaborative work ethic

How to Apply
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at [email protected]

Seniority level
Mid-Senior level

Employment type
Full-time

Job function
Legal and Administrative

Industries
Legal Services

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📌 Commercial Real Estate Legal Assistant (Ontario)
🏢 Cartel
📍 Ontario