We are looking for a highly experienced and proactive Executive Assistant to support CEO and Co‑Founders. This is a critical, high‑visibility role for a strategic professional who excels at managing complex tasks, safeguarding confidential information, and keeping fast‑moving leadership teams organized and aligned.What You’ll DoExecutive SupportAct as the primary liaison between executives and internal/external stakeholders.Manage sophisticated calendars, meetings, travel, and communications.Prepare and refine presentations, reports, and executive correspondence.Handle calls and emails, responding or redirecting as needed.Project & Initiative ManagementDrive tasks and projects independently with minimal direction.Support special initiatives and provide research and data to assist executive decision‑making.Meeting & Event CoordinationPlan and facilitate executive meetings — agendas, minutes, action tracking.Coordinate logistics for board meetings, conferences,



and key organizational events.Confidentiality & ProfessionalismManage sensitive information with the highest level of discretion.Ensure executive documentation remains secure and protected.Office & Administrative OperationsOversee office supplies, tools, and workflows for optimal efficiency.Collaborate cross‑functionally to support smooth administrative operations.What We’re Looking For5–10 years of experience supporting senior executives in a similar role.Bachelor’s degree (or equivalent experience).Advanced proficiency in Microsoft Suite (Word, Outlook/Calendar, Excel).Outstanding organizational, communication, and time‑management skills.Exceptional professionalism, integrity, and sound judgment.A proactive, resourceful, and autonomous approach to work.Strong relationship‑building and problem‑solving abilities.Ability to thrive in a agile, fast‑paced environment.Additional informationWork model: OnsiteSalary range: $75,000-$90,000

📌 Executive Assistant - $75,000 - $90,000 A Year (Ottawa)
🏢 Hays
📍 Ottawa