Join to apply for the Finance and Office Coordinator role at Trellis
Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams. Trellis has been listed as one of the top 10 fastest-growing companies in Ottawa by the Ottawa Business Journal in the last two years.
About the Role
Trellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics. You will work closely with multiple team leads across Finance, HR, Marketing and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.
Key Responsibilities
Finance & RevOps Support
Manage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and Quickbooks
Support expense reporting through Float (monitor funds, receipts collection)
Collect contractor invoices monthly and ensure payment
Approve and reconcile Hubspot deals, Stripe charges, and cancellations
Liase with our external bookkeeper to support month-end close procedures
Grow into managing full-cycle AP, AR, and payroll functions over time
Office & Facilities Management
Maintain cleanliness and organization of the kitchen, meeting rooms, and office spaces
Restock fridge/snacks (monthly Costco orders & inventory tracking)
Water plants weekly and monthly (as scheduled)




Manage office supplies and swag inventory
Coordinate booth shipments and logistics for trade shows
Organize internal events (Trellis Day, Christmas Week, team lunches, etc.)
HR & Onboarding Support
Post jobs on BambooHR
Prepare offer letters, coordinate onboarding (accounts, equipment, access)
Manage employee offboarding (termination letters, access removal)
Assemble and ship welcome boxes for new hires
IT & Equipment Admin
Maintain inventory and readiness of devices
Travel & Booking Coordination
Book flights/hotels for staff attending trade shows or visiting Ottawa
Coordinate with the Marketing team on travel needs
Manage Uber for Business account setup
Qualifications
3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support role
Highly organized and self-driven, with strong multitasking skills
Comfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and Float
A cooperative and positive attitude — ready to pitch in wherever needed
Must be able to work in office daily in our Ottawa office
Post-Secondary Diploma
Strong knowledge of office procedures and practices
Resourceful and flexible
Strong English communication skills and organizational skills
Ability to schedule multiple duties/projects and manage stressful situations
Rapid learner with the ability to work unsupervised, including an evident work ethic
Desire to contribute to a team environment
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Industries
Software Development
We’re opening opportunities for interested candidates. Apply to join Trellis and contribute to our growing team in Ottawa, Ontario, Canada.

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📌 Finance and Office Coordinator (Quebec City)
🏢 Trellis
📍 Quebec City