Job Summary

We are seeking a highly organized and proactive Temporary Administrative Assistant to join our team. This vibrant role offers an exciting opportunity to support our CEO with daily office operations, enhance administrative workflows, and ensure seamless communication across departments. The ideal candidate will bring strong clerical skills, excellent customer service abilities, and proficiency in various office software to contribute to a productive and welcoming environment.

This position is perfect for someone eager to develop their administrative expertise while making a positive impact in a dynamic setting.

Duties

- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace tools, and QuickBooks for bookkeeping and financial record keeping.
- Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of documents and records.
- Phone clients to book appointments for the sales team
- Assist with scheduling appointments, coordinating meetings, and managing calendars for team members.
- Support clerical functions such as proofreading documents, preparing correspondence, and handling mail distribution.
- Provide general administrative support including photocopying, scanning, faxing, and maintaining office supplies inventory.




- Contribute to medical or dental office operations by supporting patient check-in processes, managing patient records, or assisting with billing procedures as needed.

Qualifications

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Drive), and QuickBooks is highly desirable.
- Demonstrated ability to handle data entry accurately and efficiently while maintaining attention to detail.
- Excellent customer service skills coupled with professional phone etiquette for handling inquiries via multi-line phone systems.
- Prior experience working in a medical or dental office setting is a plus, especially familiarity with front desk duties or medical office procedures.
- Solid computer skills including typing speed, proofreading capabilities, and familiarity with filing systems—digital and physical.
- Ability to multitask effectively in a fast-paced environment while demonstrating excellent organizational skills.

Join us in this energetic role where your administrative talents will support our team’s success! We value dedicated professionals committed to delivering outstanding service and maintaining efficient office operations in a vibrant workplace environment. Pay: $15.00-$17.00 per hour

Work Location: In person

📌 Temporary Administrative Assistant (Calgary)
🏢 Orchestrator AI Systems
📍 Calgary