Job Summary Reporting to the Supervisor, Accounts Payable, the Senior Specialist, Accounts Payable plays an important role in ensuring the accurate and timely processing of invoices, payments, and employee expenses while supporting the financial integrity of the organization.

This position works closely with internal stakeholders and external vendors to resolve issues, maintain strong controls, and contribute to continuous improvement initiatives that enhance the efficiency and effectiveness of the accounts payable function.

The successful candidate is detail-oriented, collaborative, and thrives in a fast-paced environment where accuracy, accountability, and exceptional service are essential.

Duties & Responsibilities Process vendor invoices accurately and within established service level agreements, ensuring appropriate approvals, coding, three-way matching, and compliance with company policies Prepare and process cheque, EFT, and wire payments, including adjusting and reversing entries, while ensuring all payments comply with approval authorities and purchasing policies Ensure invoices and payments are processed in accordance with month-end, quarter-end, year-end, and financial reporting deadlines Respond to employee and vendor inquiries, resolving invoice discrepancies, payment issues, duplicate invoices, account variances, and outstanding approvals in a timely and professional manner Reconcile vendor statements, accounts payable sub-ledger balances, prepaid expense clearing accounts, and complex vendor accounts, investigating and resolving outstanding items and account discrepancies Maintain accurate vendor master data, accounts payable records, supporting documentation, and vendor onboarding information,



including payment terms and banking details Review and approve employee expense reports and corporate credit card transactions, monitor compliance with travel and expense policies, and provide employee support for expense management systems Support internal and external audits by preparing documentation, responding to audit requests, and ensuring compliance with internal controls, accounting procedures, and company policies Identify and support continuous improvement initiatives, including accounts payable automation, workflow optimization, invoice management tools, and related projects Provide guidance, training, onboarding, and cross-training to Accounts Payable team members, supporting knowledge sharing and operational excellence Partner with Accounting, Treasury, Tax, Procurement, and other business areas to resolve complex accounts payable issues and support operational priorities Actively participate in Porter''s Safety Management System (SMS) by identifying and reporting workplace hazards and promoting a safe work environment Perform other duties as assigned Behavioural Competencies Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.

Teamwork: Working collaboratively with others to achieve organizational goals.

Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).

Initiative: Dealing with situations and issues proactively and persistently,



seizing opportunities that arise.

Results Focus: Focusing efforts on achieving high quality results consistent with the organizations standards.

Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications Diploma or degree in Accounting, Finance, Business Administration, or a related discipline Minimum of 35 years of progressive accounts payable experience Experience using Microsoft Dynamics GP (Great Plains) or a comparable ERP system Strong understanding of accounts payable processes, including three-way matching, purchase order processing, general ledger coding, and month-end close Experience processing EFT, wire transfers, cheque payments, and employee expense reimbursements Intermediate to advanced Microsoft Excel skills, including Pivot

Tables, XLOOKUP/VLOOKUP, formulas, and data analysis; proficiency with Google Sheets is considered an asset Excellent analytical, organizational, problem-solving, communication, and customer service skills Demonstrated ability to prioritize competing deadlines, manage multiple tasks, resolve complex discrepancies independently, and collaborate effectively across all levels of the organization in a fast-paced workplace Experience with accounts payable automation software, electronic workflow systems (e.g., Coupa or similar), and process improvement initiatives is considered an asset Understanding of internal controls, audit requirements, and vendor compliance practices Experience training and mentoring team members is considered an asset Familiarity with robotic process automation (RPA) or AI-assisted invoice processing is considered an asset

📌 Specialist, Accounts Payable (Toronto)
🏢 Porter Airlines
📍 Toronto