**About Us**
Heidelberg Materials is one of the world's largest suppliers of building materials.

Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations.

This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.
**What You'll Be Doing**
Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages
Coordinate travel schedules and make necessary arrangements
Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations
Prepare correspondence including memos, letters, reports, statistical summaries and minutes
Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events
Prepare information for various executive level presentations and communications
Office management, including overseeing receptionist function and phone services
Manage the office building requirements and general functionality
Provide support to all areas of management within the office
Manage and provide backup to Reception on an as-needed basis
Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders
Perform other duties and special projects as assigned or directed
**What Are We Looking For**
Post-secondary administrative training
4-5 years previous "executive level" administrative experience




Previous Executive Assistance experience in a corporate setting will be an asset
Advanced knowledge of MS Word, Excel, Power

Point, Outlook and Concur required
2-3 years of proven experience preparing and analyzing financial reports
Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company
A proven track record meeting work deadlines and working collaboratively as part of a team
Ability to effectively respond to questions from all levels within the company and third parties
**Work Environment**
Primarily office-based position in a skilled and collaborative work environment
Regular interaction with employees, leaders, vendors, and external stakeholders
Fast-paced setting requiring strong prioritization, adaptability, and attention to detail
Occasional travel may be required to support business operations and team initiatives
**What We Offer**
Competitive base salary: $78,070 - $104,077
Industry leading benefits package, including health, dental, and wellness
Pension plan with an automatic company contribution as well as matching contributions and RRSP options, Opportunities for training, development, career growth within a global organization
Heidelberg Materials welcomes and encourages applications from people with disabilities.

Accommodations may be available upon request for candidates taking part in all aspects of the selection process.
**Req ID**
JR10016911
As part of our hiring process, we may use AI-assisted tools to support the screening and evaluation of candidate applications and interviews.

These tools help streamline the initial assessment, but all decisions about candidate advancement are made by human recruiters and hiring managers.

While technology supports early steps, every interview will be handled by experienced recruiters and hiring managers to provide a personal touch.

📌 Office Supervisor (Edmonton)
🏢 Heidelberg Materials US
📍 Edmonton