Please note: This is not a traditional billing role . While knowledge of legal billing processes is beneficial, the primary focus is on legal systems administration, data integrity, user support, and practice management system maintenance.

The Company
Our client is a leading law firm with a strong national presence. They are seeking a Legal Applications Specialist to join their Matter Lifecycle team and support the integrity, administration, and performance of their legal practice management system.

Company Perks and Rewards

Competitive compensation

Mostly remote working

Cooperative, high-performing team environment

Opportunity to work closely with Finance, IT, and legal professionals

The Role
As a Legal Applications Specialist, you will play a key role in supporting the firm's legal practice management system by ensuring data accuracy, maintaining client and matter information, administering user access, supporting system users, and contributing to ongoing process improvements.

Key responsibilities include:

Administer and maintain the Aderant practice management system.

Manage user provisioning, role changes, and access permissions.

Maintain client, matter, and special rate information, ensuring data accuracy and integrity.

Validate, reconcile, and perform quality assurance on data imports and exports.

Support end users by troubleshooting system-related issues and providing guidance.

Collaborate with Finance, IT, and legal teams to resolve data issues and improve processes.

Manage special rate implementation for clients and matters.

Maintain and update the special rates database.





Conduct audits to ensure compliance with billing rate guidelines and internal controls.

Liaise with vendors to log issues, track enhancements, and support issue resolution.

Support user training and promote best practices across the firm.

Contribute to continuous improvement initiatives and system enhancements.

What You Bring
The ideal candidate is analytical, detail-oriented, and enjoys working with legal applications, enterprise systems, and large volumes of data.

You also bring:

Postsecondary education in a related field (preferred).

3–5 years of experience supporting legal operations, legal applications, financial systems, or data administration.

Experience with Aderant or another legal practice management system (strongly preferred).

Experience with legal systems administration, user provisioning, or application support.

Strong proficiency with Microsoft Excel.

Excellent attention to detail and data accuracy.

Strong organizational, analytical, and problem-solving skills.

Excellent communication and interpersonal skills.

Knowledge of legal billing processes, client/matter maintenance, or special rate structures is considered an asset.

We look forward to hearing from you, but please note that only shortlisted candidates will be contacted.

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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📌 Legal Applications Specialist (Ontario)
🏢 Options Consulting Solutions
📍 Ontario