Financial Assistant, Small Animal Clinical Sciences The financial assistant provides financial and administrative support for departmental operations, research activities, graduate programs, and clinical locum placements within the department. This role supports departmental and research fund management through budgeting, financial reporting, reconciliations, expenditure monitoring, commitment tracking, and year-end financial activities, while supporting compliance with university and granting agency requirements.
This position facilitates graduate student funding, payroll submissions, and tuition funding transfers, and supports graduate program recruitment and onboarding activities. Additionally, the assistant coordinates all aspects of locum placements, including contracts, licensing documentation, travel arrangements, onboarding, offboarding, expense administration, and financial reporting. This role serves as a resource to faculty, staff, and researchers on financial processes, grant administration, purchasing, accounts payable, travel reimbursements, and administrative procedures.
Supports the management of departmental operating, research, discretionary, overhead, professional expense funds, fee-for-service, sabbatical, and other funds through budgeting, variance analysis, reconciliations, commitment monitoring, financial adjustments, and year-end processing
Facilitates research grant financial administration by monitoring expenditures against grant requirements, preparing financial reports, assisting with grant extensions, and completing fund closure activities
Coordinates locum placements within clinical departments, such as planning, administration, and financial oversight of placement activities
Serves as the primary contact for locum placement administration within assigned departments
Coordinates hiring processes for locum placements by preparing, processing, and administering service agreements and contract documentation
Coordinates and maintains locum licensing, work authorization, and regulatory documentation, and escalates non-compliance concerns
Reviews and applies institutional risk management requirements related to driver authorization, licensing verification, and other compliance documentation




Supports the administration of graduate student funding programs by budgeting, monitoring, reconciling funds, and processing payroll-related funding adjustments
Completes payroll submissions, including appointments, renewals, position changes, and terminations
Facilitates tuition funding transfers and deposit payments for graduate students
Monitors payroll transactions and employee listings to support financial accuracy and workforce administration
Arranges travel logistics for locum placements, such as accommodations, transportation, and vehicle rentals
Supports locum expense administration through invoice processing, purchase card transactions, reimbursement activities, expenditure tracking, remittances, and financial reporting
goods and services in accordance with university procedures
Monitors and processes purchase card activities, including procurement transactions and reconciliations
Provides advice to faculty, staff, and researchers regarding financial policies, procedures, fund administration, and spending guidelines
Supports travel and business expense reimbursement processes for faculty, staff, and locums
Facilitates onboarding and offboarding activities for locums, including access requests, keys, fobs, parking, and related administrative requirements
Assists with intern and resident recruitment, onboarding, and records management in collaboration with department staff
Provides administrative support for additional departmental functions and operational activities
Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
Qualifications: A diploma in finance or a related field
Minimum of two years of related financial and administrative experience
Strong knowledge of financial policies, procedures, systems, administrative systems, and university processes




Ability to maintain multiple projects and competing priorities
Effective interpersonal and communication abilities
Robust analytical and problem-solving abilities with the capacity to interpret financial data
Ability to work effectively both independently and collaboratively in a team
Excellent organizational skills with high attention to detail
Proficient computer skills, including Microsoft Office applications
Department: Small Animal Clinical Sciences
Status: Permanent
Employment Group: CUPE 1975
Shift: Monday to Friday 8:00am to 4:30pm
Full Time Equivalent (FTE): 1
Salary: The salary range, based on 1.0 FTE, is $30.25 - 38.38 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 7/22/2026
Closing Date: 8/23/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus
The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

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📌 Financial Assistant, Small Animal Clinical Sciences (Saskatchewan)
🏢 University of Saskatchewan
📍 Saskatchewan