Job Details
With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work workplace and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.

Lerners is seeking an Administrative Services Coordinator to support the Administrative Services team in the Toronto, Ontario office. The ideal candidate will have over one (1) - two (2) years of experience working in a similar position. The primary duties include print and distribution, front desk coordination, records management, facilities support, as well as various other administrative tasks. This is an in-office position and requires a commitment to coming into the office five (5) days a week.

The deadline to apply is August 21, 2026, at 11:59 p.m.

Primary Responsibilities
Office Coordination

Processing mail and couriers

Processing reproduction requests

Front desk coordination

Provide back up to the Facilities Boardroom Coordinator

Performing quality control inspections

Scanning documents

Liaise with litigation support and legal teams

Manage digital and physical files

Responsible for file creation, retention, and destruction in line with firm policies

Manage off site store services

Provide paper-lite support

Control access to corporate documents and evidence

Perform other duties and tasks assigned





Records Management

Sorting, coding, and filing records based on internal client instructions

Creating hard-copy indexes and electronic cross-reference tools

Creating physical file folders during new matter intake in accordance with current procedures

Indexing closed files for off-site storage and coordinating retrieval as required

Maintaining file logs and coordinating the transfer of inactive or closed files to off-site storage

Assisting staff with locating and delivering files as needed

Qualifications

Minimum 1 - 2 years of experience as a file clerk, in records management, or in a copy centre

Reception experience is considered an asset

College diploma or university degree in a related field is an asset

Basic knowledge of records management is an asset

Proficiency with Microsoft Office and Outlook

Resourceful and proactive in identifying and resolving issues

Professional and tactful, with the ability to interact effectively with individuals at all levels

Team-oriented, with a strong sense of initiative and flexibility

Ability to work independently and collaboratively in a fast-paced environment

Strong time management, organizational, and attention-to-detail skills





Excellent verbal and written communication skills

Ability to work with minimal supervision

Benefits Of Working At Lerners
Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members.

Benefits

Health, Extended Health, Dental and Vision care

LTD insurance

Life insurance

Parking/Transit reimbursement

RRSP matching program

Paid Volunteer Time

Referral Bonus

Employee Assistance Program

Salary
Target Hiring Range: $42,800 - $48,200

Commensurate with skill level, years of experience, and aligned with internal and market equity.

This posting reflects an existing vacancy within the organization.

Why Lerners
Lerners is a leading regional law firm with four offices across Southwestern Ontario and Toronto, offering the strength of a full-service practice with the collaboration and support of a close-knit team. We're proud of our nearly 100-year history, our reputation for excellence, and our commitment to diversity, inclusion, and community engagement. At Lerners, your work will have impact, your ideas will be valued, and your career will grow in an environment that respects both professional ambition and life outside the office.

Accessibility & Inclusion
We're committed to equity, diversity, and inclusion - and supporting applicants of all abilities. If you require accommodation at any stage of the recruitment process, please get in touch with us at [email protected].

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📌 Administrative Services Coordinator - 1-2 Years - Toronto (In-Office) (Ontario)
🏢 Lerners
📍 Ontario