Job Number: 55803City records are a vital corporate asset that support municipal operations, evidence-based decision-making, and legislative compliance. The Office of the City Clerk leads policy and procedures related to the retention and disposition of these assets, preserving them securely over time.As a Corporate Records Administrator, you will play an essential role in managing the official records of the Corporation and supporting our mandate under the City Administration Bylaw. In this role, you will certify official city records, manage municipal bylaws and policies, and provide critical research services to internal teams and community members. Working independently, you will ensure high standards of accuracy, security, and preservation for present and future generations. If you excel at detailed research, records governance, and delivering exceptional service, we welcome your application!What will you do?Attest to the officiality of city records through a certification processDetermine, track and assign City bylaw and policy numbers and statusesManage the City of Edmonton bylaws, including interpreting and applying consolidation and repeal items and determining relevant webpage and metadata contentReview agreements to ensure accurate delegated authority of signatories, content and descriptions, attachments to agreements and agreement template standards, applying a corporate seal where applicable and maintaining the Clerk’s copyMaintain the official record for Council and Committee meetings, which includes ensuring that all files are complete, secure and preserved for future generationsProvide reference and research services for internal and external clientele on official City records, including bylaws,



policies, sealed agreements and Council and Committee meetingsMaintains filing systems and access permissions for the branchPerform other related duties as assignedQualifications:High school diploma, including subjects with emphasis on general office practices, OR completion of an appropriate certificate program from an approved business school/collegeOffice Administration CertificateMinimum of 3 years of experience working in an office environment, including at least 1 year of direct experience in records managementAssets:Certificate in Records ManagementExperience working within municipal governance structures or interpreting legislative frameworks like the Municipal Government ActSkills required for success:Experience collating and locating information resourcesExperience applying policies and proceduresCustomer service experienceExcellent communication and writing skillsKnowledge and experience working in records managementAbility to use electronic resources, systems, and applicationsHigh level of attention to detailExperience preparing business correspondenceAbility to establish and maintain effective working relationshipsDemonstrate service excellence,



embracing diversity and promoting inclusivenessAlignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)Embracing a culture of equity, diversity, reconciliation, and inclusionAlignment with the goals of the City PlanConditions of Employment:Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton, and there may be a cost associated with this requirementApplicants may be testedWork Environment:Due to the nature of this work, this position is not eligible for a hybrid work arrangementThe weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance.The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our perks https://bit.ly/COEbenefitsUp to 1 temporary full-time position for up to 11 monthsHours of Work: 33.75 hours per weekSalary Range: $30.315 - $38.012 (Hourly); $53,407.450 - $66,967.640 (Annually)Recruitment Consultant: LG/SBEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.Classification Title: Clerk IIIPosting Date: Aug 5, 2026Closing Date: Aug 12, 2026 11:59:00 PM (MDT)Number of Openings (up to): 1 - Temporary Full-timeUnion : CSU 52Department: Office of the City ClerkWork Location(s): City Hall, 3rd Floor, 1 Sir Winston Churchill Square Edmonton T5J 2R7
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📌 Corporate Records Administrator (Alberta)
🏢 City of Edmonton
📍 Alberta