Job Description:

We are looking for a detail-oriented Receptionist to join a real estate property and facilities management setting in Vancouver, British Columbia on a contract basis. This onsite role supports the day-to-day flow of a busy office by creating a welcoming experience for visitors, managing front desk communications, and helping shared spaces remain organized and presentation-ready. The successful candidate will be comfortable handling a steady volume of calls, deliveries, and in-person interactions while maintaining a courteous and service-focused approach.

Responsibilities:

- Welcome guests, tenants, and service providers at reception and ensure they are directed promptly and courteously.
- Manage a multi-line phone system, screen incoming calls, and transfer messages or inquiries to the appropriate contacts.
- Coordinate incoming couriers, mail, and package deliveries, including distributing items to the correct teams or meeting spaces.
- Support the setup and readiness of boardrooms and common areas so they remain clean, organized, and prepared for daily use.
- Assist with opening and closing front desk routines, including preparing shared spaces at the start of the day and securing them at day's end.




- Complete light administrative tasks such as email correspondence, file organization, data entry, and appointment coordination as needed.
- Maintain kitchen and hospitality areas by resetting supplies and shutting down equipment during closing procedures.
- Work closely with onsite colleagues to provide seamless reception coverage during vacation absences and schedule overlaps.

Requirements:

- Previous experience in a front desk, reception, or other highly customer-facing position.
- Strong communication and interpersonal skills with the ability to interact professionally with a wide range of visitors and staff.
- Experience operating a multi-line phone system and managing high volumes of calls with accuracy and courtesy.
- Proficiency with Outlook, Word, Excel, and Teams for everyday office communication and coordination.
- Solid organizational skills with the ability to manage competing priorities in a fast-paced office setting.
- Comfortable working fully onsite in Vancouver, British Columbia and supporting varying shift coverage.
- Reliable attention to detail and a proactive approach to keeping shared office areas presentable and functional.

📌 Receptionist (Vancouver)
🏢 Robert Half
📍 Vancouver