POSITION OVERVIEW: Startec Corporate Services is currently searching for an HR Coordinator to work at our Shepard office location (9423 Shepard Road SE. Calgary, Alberta T2C 4R6). This role is ideal for a detail‑oriented and highly organized skilled who thrives in a fast‑paced, team‑based environment.

The HR Coordinator will play a critical role in employee documentation, HR system integrity, compliance support, and delivering a seamless employee experience. KEY PERFORMANCE INDICATORS (KPI): ONBOARDING & TALENT ACQUISITION COORDINATION (Weighting 35%) - Coordinate and deliver new hire orientations to enhance employee engagement and understanding of Startec's culture, policies, programs, and procedures.

- Manage onboarding activities, including preparing new hire documentation, arranging system access, and ensuring all onboarding requirements are completed to support a seamless new hire experience.
- Ensure all onboarding documentation is accurate, compliant, and completed in a timely manner.
- Assist hiring managers and the HR team throughout the hiring and onboarding process to ensure a positive candidate and new hire experience. EMPLOYEE SERVICES & ADMINISTRATION (Weighting 20%) - Prepare and maintain employee documentation, including employment agreements, compensation change letters, transfers, promotions, and termination documentation.
- Respond to employee inquiries regarding company policies, procedures, employment status, and HR processes.
- Support the implementation of approved employee lifecycle changes by preparing documentation and coordinating communication with Payroll and other internal stakeholders.




- Provide administrative support for employee letters, employment verification requests, and other employment‑related documentation. HUMAN RESOURCES RECORDS (Weighting 20%) - Maintain employee master data using spreadsheets, tracking logs and ERP system.
- Update and monitor records for leaves of absence, certifications, and other employee lifecycle milestones.
- Support HR data integrity by maintaining accurate employee records, validating documentation, and resolving data discrepancies as required.
- Prepare and distribute routine HR updates, including employee status changes, leaves of absence, and terminations, to support effective communication and workforce planning.
- Ensure electronic and physical personnel files are accurate, organized, confidential, and maintained in accordance with record retention requirements. LEAVES & BENEFITS ADMINISTRATION (Weighting 15%) - Track employee leaves of absence and ensure all documentation is complete and appropriately communicated.
- Maintain and update manual leave trackers for various types of leaves (personal leave, disability, etc.).
- Provide administrative support for disability and leave management processes, including preparing documentation, completing employer forms, and coordinating information requests, as required.




- Respond to routine employee questions about perks coverage, eligibility, and other employee perks. HR POLICIES & PROGRAMS SUPPORT (Weighting 10%) - Share feedback on the effectiveness and completeness of HR policies and programs with the HR Manager.
- Conduct research to support the improvement of HR policies and programs.
- Assist with HR initiatives and special projects by preparing materials, maintaining templates, coordinating activities, and supporting implementation.
- Support the coordination and logistics for social committee events, employee appreciation initiatives, leadership & culture training, and other employee engagement related programs.
- Maintain employee emergency contact and anniversary milestones, liaise with IT to maintain accurate distribution lists.

QUALIFICATIONS

- Certificate or Diploma in Human Resources, Business Administration, or related field preferred.
- 0–3 years of experience in an HR administrative, coordinator or other entry level role.
- Proficient in Microsoft Excel, Word, and Outlook (advanced spreadsheet skills are required).
- Strong attention to detail and excellent organizational skills.
- Ability to handle confidential information with integrity and discretion.
- Clear and professional communication skills (verbal and written).
- Proven ability to manage multiple priorities in a deadline‑driven environment.
- Friendly, team‑oriented approach with a willingness to support cross‑functional initiatives.

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

📌 Human Resources Coordinator (Calgary)
🏢 Startec Compression u0026 Process
📍 Calgary