Administrative & Billing AssistantRichmond Hill | $50,000–$55,000 | Full-Time, Onsite | Free parking; accessible by public transitSalary: $50,000–$55,000 (dependent on experience)Vacation: 2 weeks vacation | 3 paid personal/professional (PPO) days per yearBenefits: Health and dental advantages commencing after 3‑month probationSchedule: Monday to Friday, full‑time onsite | Potential for hybrid flexibility in the future based on performance and tenureGrowth Opportunities: Exposure to legal billing, administration, accounting workflows, and possible internal progression (e.G., towards law clerk roles) for those who are interestedYour new companyThis organization is a respected and fast-growing law firm based in Richmond Hill, known for its professionalism, strong client relationships, and commitment to high quality legal service. Led by an experienced executive team and supported by a collaborative administrative and accounting function, this company fosters a supportive environment where detail, accuracy, and client care are front and centre.The firm offers convenient commuting options, free parking, and a polished professional-service environment.Your current roleThis firm is seeking an Administrative & Billing Assistant to join its team on a full-time basis. Reporting directly to the Chief Financial Officer, this role supports both the administrative and billing functions and involves working closely with law clerks, lawyers, and the accounting team.This is a junior–intermediate administrative opportunity suited either to:A motivated graduate seeking a strong entry point into the legal industry, orAn experienced administrator seeking a stable, Monday–Friday role in a professional environment.The CFO emphasized that the firm is open to various backgrounds – success is determined by your attention to detail, organization, ability to learn quickly, and comfort with repetitive administrative tasks.Prepare, review,



and process billing documentation.Perform significant data entry and maintain accurate file documentation.Set up new client or matter files and ensure all supporting information is captured correctly.Review and verify high volume transaction statements to ensure accuracy.Input invoices into internal systems and support reconciliation tasks.Assist with administrative workflows for assigned legal practice groups.Support senior law clerks, lawyers, and accounting team members as required.Conduct periodic checks of posted transactions to ensure system accuracy.Provide general administrative support including clerical tasks, document preparation, and file organization.What you'll need to succeedStrong attention to detail and high accuracy in data-heavy tasks.Organized, reliable, proactive, and able to learn processes quickly.Comfortable with repetitive and routine tasks as part of a structured workflow.Positive attitude, willingness to contribute, and ability to stay engaged.Ability to work onsite and collaborate closely with legal and finance professionals.Prior billing or legal administrative experience is an asset, not a requirement.What you'll get in returnSalary: $50,000–$55,000 (dependent on experience)Vacation: 2 weeks vacationBenefits: Health and dental benefits commencing after 3 month probationAdditional Leave: 3 paid personal/professional (PPO) days per yearSchedule: Monday to Friday, full-time onsitePerks: Free parking; accessible by public transitFlexibility: Potential for hybrid flexibility in the future based on performance and tenureGrowth Opportunities: Exposure to legal billing, administration, accounting workflows, and possible internal progression (e.G., towards law clerk roles) for those who are interestedWhat you need to do nowIf you're interested in this Administrative & Billing Assistant role, please forward an up-to-date copy of your CV to [email protected] this opportunity isn't quite right for you but you're exploring new roles in legal administration or accounting support, feel free to reach out for a confidential conversation.This posting is for an existing vacancy with the organization.AI may be used to screen, assess or select applicants for the position.

📌 Administrative & Billing Assistant - C$50,000 - C$55,000 A Year - No Experience Required (Toronto)
🏢 Hays
📍 Toronto