Salary Band: $73,531 - $88,167

Hours of Work: 36.25 per week

Posting Date: May 5, 2026

Closing Date: May 18, 2026

About the Organization
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non‑partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by‑elections, and referenda. At the heart of our work is a commitment to democracy – making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

About the Role – Financial and Payroll Advisor
The Finance and Procurement division of Elections Ontario is seeking a highly motivated individual to provide financial, analytical, payroll and administrative support and advice to support strategic and operational financial initiatives across Elections Ontario.

Responsibilities

Process and monitor EO’s election official’s payroll, maintain payroll records, issue ROEs, T4s, and file remittances.

Prepare analyses and reports; assist EO staff with financial, payroll and policy related questions and provide advice, guidance, assistance and training to Returning Officers and their staff regarding election fees and expenses.

Process financial transactions, including payments, prepare requisitions for payment/reimbursement and produce reports and reconciliations on statutory and budgetary expenditures for the Ministry of Finance.

Interpret and apply Public Sector Accounting Standards and relevant aspects of the election and payroll legislation and regulations to support strategic and operational initiatives across Elections Ontario.

Stay up to date to identify sales tax filing requirements and prepare timely and accurate GST/HST and PST returns and payments for filing with the government.

Maintain computerized journals, subsidiary ledgers (including but not limited to Accounts Payable, Accounts Receivable, bank, fixed assets, revenue, prepaids), ensuring documents are properly coded for cost analysis and audit.

Prepare financial statements and related reports for inclusion in Public Accounts.

Prepare all related supporting schedules to assist the Provincial Auditor, provide advice and assist with the preparation of financial statements,



and act as liaison and provide responses to the Provincial Auditor’s staff in the annual audit for the Election Act and Election Finances Act.

Reconcile bank statements with computerized journals and subsidiary ledgers; process all accounts related to election expenditures for timely payment by cheque or electronic funds transfer.

Monitor expenditures, analyze financial activity and compile reports for the Manager; prepare expenditure forecasts, identify expenditure variances and anomalies and provide advice on future action to rectify and resolve them.

Provide financial, payroll and planning subject matter expertise to support the development and implementation of information technology programs and projects.

Identify finance and payroll business needs/requirements and conduct testing activities required to update the Election Management System (EMS) and the financial and payroll systems.

Conduct training activities for internal stakeholders on financial and payroll processes and software.

Monitor policy and legislative initiatives affecting the collection, maintenance and management of personal information.

Modify policies, procedures, and practices to ensure they meet any new/amended legislative and regulatory requirements related to personal information and payroll compliance.

Liaise with the bank to address and resolve transaction issues, errors or discrepancies, including electronic fund transfers, critical value and positive pay reports.

Supervise up to 20 temporary accounting and clerical staff during peak workload or election periods; provide functional guidance to junior staff on a day‑to‑day basis.

Qualifications

Minimum of 5 years of progressive experience in a similar role, including at least 2 years of experience with full‑cycle Canadian payroll (processing periodic payroll, filing ROEs, T4s, payroll remittances).

CPA and/or payroll certification or actively pursuing completion.

Hands‑on experience with Dayforce and Microsoft Dynamics D365.

Demonstrated knowledge of and experience applying financial management and payroll principles,



practices and techniques to administer and monitor financial and payroll activity, prepare forecasts, analyses and reports.

Proven in‑depth knowledge of payroll rules, practices and legislation, and their application to accurately process and administer payroll, ensuring records are compliant with Service Canada regulations and Employment Standards.

Demonstrated experience with external audits, and knowledge of Generally Accepted Accounting Principles, Public Sector Accounting Standards (PSAS) and practices to prepare for the financial audits.

Proficiency in utilizing computer applications related to financial and payroll systems management to ensure appropriate data maintenance and to generate required analyses and reports; experience with large data and maintaining confidentiality of information.

Strong analytical, critical thinking and problem‑solving skills to develop expenditure forecasts and analyze financial activity to explain variances and anomalies.

Leadership skills to lead and supervise temporary staff.

Well‑developed relationship management, consultation and communication skills to effectively liaise with internal and external stakeholders.

Familiarity with government accounting and budgeting processes to prepare fund requisitions and reports and statements for inclusion in Estimates and Public Accounts is an asset.

Must be legally entitled to work in Canada.

Job Requirements
In‑office presence is required five (5) days per week; there is no hybrid option.

Successful candidates will be required to complete criminal background and social media checks as part of the recruitment process.

Equal Chance Employment & Accommodation
Elections Ontario is an equal‑opportunity employer and is committed to fostering an inclusive, equitable, and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodation for applicants with disabilities throughout the recruitment and selection process. If you require a disability‑related accommodation to participate, please call 1‑888‑668‑8683, send a fax to 1‑866‑714‑2809, TTY at 1‑888‑292‑2312 or email [email protected].

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📌 Financial and Payroll Advisor (Ontario)
🏢 Elections Ontario
📍 Ontario