Small public practice accounting firm is seeking an administrative assistant for a full time in person position.

Qualifications:

Ability to multi-task

Attention to detail

Must be familiar with MS Office

Customer service skills

Team player

Duties to include but not limited to are:
Answer phones, forward calls, and take messages
Manage phone system and oversee changes
Receive clients, inform staff of client arrival
Review information returnable to clients and call to inform
Update and keep current the client records and list
Pick up and drop off of client information
Receive, open, and forward mail
Prepare outgoing mail, enter on spreadsheet, and take to mail box
Call clients for address changes, inform of refund, etc.
Prepare and arrange courier
Prepare government remittance forms
Ensure filing is kept up to date
Scan and archive obsolete files
Provide assistance with faxing, copying, typing, and other office administration
Check containers and remove garbage from all offices and washrooms
Check containers/shredders and remove recycling from all offices




Check office supply stock and order supplies
Ensure areas of the office with high client visibility are clean and organized
Process client tax information intakes and update lists
Assist with corporate year end administration as assigned
Complete drafted financial statements
Organize client submitted information
Administrative assistance to tax preparers as needed
Processing finalized T1 personal income tax returns to send out
Sending confidential information and electronic signature forms to clients
Intake of signed forms, updating lists and files, and forwarding to e-file admin
Prepare client letters
Accounts receivable management

Work schedule is Monday to Friday 9:00 am to 5:00 pm.

Benefits:

Advantages package

Casual dress

Company events

Bonuses

Job Type: Full-time

Pay: $21.00-$23.00 per hour

Perks:
Casual dress
Company events
Dental care
Extended health care
In office parking
Vision care

Work Location: In person

📌 Administrative Assistant Victoria (Canada)
🏢 TiemerCPA
📍 Canada