JOB DESCRIPTION | PROJECT COORDINATOR

This position is responsible for assisting the Project Manager and Superintendent with the management of assigned project(s) or portion thereof. Reporting to the Senior Project Manager, the Project Coordinator works closely with the Superintendent and may be located on or off-site.

Key responsibilities

Assist with management of the project schedule, cost controls, and quality control to ensure the successful execution of the project

Promote and monitor occupational health and safety culture within the organization

Manage personal career development

Communicate with clients regularly and monitor client satisfaction; elevate client concerns when unable to resolve directly

Communicate with key subcontractors as required to ensure performance and manage commercial matters

Other responsibilities and tasks as delegated by the Project Manager

Key results areas

Timeliness of procurement

Accuracy of work

Health & safety record

General duties by function
Business Development

Promote Farmer brand at all times; be an ambassador for the company in and outside of work

Where possible, participate in industry events; make and maintain external client and subcontractor networks

Assist the estimating team in the project planning process

Assist and or manage proposal preparation, submissions and responses to RFP/RFQ calls

Estimating

Assist the estimating team with operational support as required in preparation of estimates (schedule, planning, means/methods, etc.)

Assist the estimating team with quantity take‑off and quantity verification

Assist in the closing of estimates and delivery of bids





Work with the Project Manager in the transition of successful bid packages from the estimator

Health, Safety, & Workplace

Assist in preparing project Health, Safety, and Environmental Plan

Perform regular jobsite safety inspections

Assist project team with incident investigations

Assist with temporary works engineering (planning, design, inspection, etc.)

Project Execution

General

Prepare and review project submittals (contractor, subcontractor submittals)

Measure and track project quantities

Assist with client and representative inspections and inquiries (e.g. designers)

Attend project meetings and prepare/issue meeting minutes

Schedule

Assist Superintendent with preparation of short‑term schedules

Assist with updating project CPM schedule

Monitor progress on site on a regular (min. weekly) basis; more often if posted on site

Engineering

Assist with construction engineering planning and implementation

Monitor quality control and or assurance as work progresses

Monitor planning for commissioning and project close‑out as work progresses

Commercial

Assist with preparation of subcontracts and change orders

Assist with the review of subcontractor progress invoices

Assist with resolution of commercial issues at the lowest possible level; elevate where unable to resolve

Assist with preparation of changes (Extra Work Quotations)

Assist with preparation of monthly progress invoices

Finance & Administration

Assist with project financial reporting

Timecard and cost code review

Quantity reporting

Submittal logs

RFI logs

Change Order logs

Assist with project report preparation as requested by the Project Manager

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📌 Project Coordinator (British Columbia)
🏢 Farmer Construction
📍 British Columbia