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This is a hands-on, high-impact role that sits at the heart of our financial operations. The Accounts Payable Specialist will own the full AP cycle across multiple entities, work directly with project teams, trades, and vendors, and play a key role in keeping our business running smoothly. If you thrive in a fast-paced workplace, are detail-oriented, and take pride in accuracy and ownership.

Responsibilities:

- Accounts Payable
- Collect, verify, and process vendor and trade invoices across multiple entities.
- Post and manage AP invoices in QuickBooks Online for associated companies.
- Monitor AP email inboxes daily and respond to vendor inquiries in a timely manner.
- Download and process utility bills and other recurring invoices.
- Monitor approval statuses for purchase orders and AP invoices.
- Reconcile vendor and trade statements to ensure accuracy.
- Research and resolve invoice discrepancies.
- Collect, verify,



post, and reconcile Visa/corporate card statements.
- Collect, verify, and post employee monthly expense reports.
- Prepare and process vendor payment runs in accordance with payment terms.
- Review and monitor AP aging reports to ensure invoices are paid within terms and escalate overdue items as needed.
- Assist with year-end audit preparation and provide supporting documentation as required.

- Vendor Management

- Set up and maintain vendor/trade profiles across all company systems.
- Collect vendor banking information and update records in the company's online banking.

Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.

📌 AP Specialist (Mississauga)
🏢 CareerBeacon
📍 Mississauga