Job Description We''re looking for an Office Manager who is passionate about creating an exceptional workplace experience.

This role is ideal for someone who enjoys keeping an office running smoothly, supporting employees, building community, and ensuring every detail is taken care of.

As our Office Manager , you''ll be responsible for the day-to-day management of our Montreal office and employee experience programs.

You''ll serve as a trusted resource for employees, visitors, and leadership while helping create a workplace that reflects our culture and values.

What You''ll Do Oversee the daily operations of the office to ensure a welcoming, organized, and productive workplace.

Serve as the primary point of contact for office-related questions and employee support.

Coordinate office maintenance requests and liaise with building management, facilities teams, and service providers.

Manage office supplies, equipment, inventory, and ordering processes.

Coordinate catering, meeting logistics, and hospitality services for visitors, candidates, and team events.

Support the planning and execution of employee engagement activities, celebrations, recognition programs, and social events.

Assist with new hire onboarding, workspace preparation, and office orientation.

Coordinate conference room scheduling, office communications, and workplace announcements.

Manage vendor relationships and support invoice processing and purchase requests.

Welcome guests and help ensure a positive experience for candidates, partners, and visitors.

Support workplace health, safety, and security initiatives.

Maintain office organization, presentation, and overall employee experience standards.

Provide general administrative support to office leadership as needed.

Nous sommes la recherche dune personne occupant le poste de gestionnaire de bureau et passionne par la cration dune exprience exceptionnelle en milieu de travail.

Ce rle convient parfaitement une personne qui aime assurer le bon fonctionnement dun bureau, soutenir le personnel, favoriser lesprit de communaut et veiller ce que chaque dtail soit pris en charge. titre de gestionnaire de bureau , vous serez responsable de la gestion quotidienne de notre bureau de Montral ainsi que des programmes lis lexprience employ.

Vous agirez comme personne-ressource de confiance auprs du personnel, des visiteurs et de la direction tout en contribuant crer un milieu de travail qui reflte notre culture et nos valeurs.

Ce que vous ferez Superviser les oprations quotidiennes du bureau afin dassurer un environnement accueillant, organis et productif.

Agir titre de principal point de contact pour les questions lies au bureau et le soutien au personnel.

Coordonner les demandes dentretien du bureau et assurer la liaison avec la gestion de limmeuble, les quipes des installations et les fournisseurs de services.

Grer les fournitures de bureau, lquipement, linventaire et les processus dapprovisionnement.





Coordonner les services de traiteur, la logistique des runions et les services daccueil pour les visiteurs, les personnes candidates et les vnements dquipe.

Soutenir la planification et la ralisation dactivits dengagement du personnel, de clbrations, de programmes de reconnaissance et dvnements sociaux.

Participer lintgration des nouvelles recrues, la prparation des espaces de travail et lorientation au bureau.

Coordonner la rservation des salles de runion, les communications internes et les annonces lies au milieu de travail.

Grer les relations avec les fournisseurs et appuyer le traitement des factures ainsi que les demandes dachat.

Accueillir les invites et contribuer offrir une exprience positive aux personnes candidates, partenaires et visiteurs.

Soutenir les initiatives en matire de sant, de scurit et de sret au travail.

Maintenir les normes relatives lorganisation, la prsentation du bureau et lexprience employ globale.

Fournir un soutien administratif gnral la direction du bureau, au besoin.

Qualifications What You''ll Bring The Essentials 3+ years of experience in office management, administrative management, workplace services, executive support, or a related role.

Strong organizational and multitasking skills.

Exceptional attention to detail and follow-through.

Strong interpersonal and communication skills.

Ability to build positive relationships across all levels of an organization.

Experience managing vendors, office services, and workplace logistics.

Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and Power

Point.

Ability to work onsite in Montreal.

Bilingual in French and English, with the ability to communicate fluently (written and verbal) in both languages to support employees and visitors in Quebec, across Canada, and within the United States Desired Characteristics Experience supporting a gaming, technology, media, entertainment, or creative organization.

Familiarity with workplace operations in Canada and Quebec.

Strong customer service and hospitality mindset.

Ability to remain calm, organized, and professional in a fast-paced environment.

Experience planning employee events and workplace engagement activities.

Eligibility Requirements: Interested candidates must apply to be considered.

Must be willing to work in our Montreal office a minimum of 4 days a week.

Must be willing to work overtime when required, in accordance with Quebec labor standards.

Must be legally authorized to work in Canada.





Must be willing to travel for work related business, if necessary Ce que vous apporterez Qualifications essentielles Plus de 3 ans dexprience en gestion de bureau, gestion administrative, services en milieu de travail, soutien la direction ou dans un rle connexe.

Excellentes aptitudes en organisation et en gestion simultane de plusieurs priorits.

Souci exceptionnel du dtail et grande rigueur dans le suivi des dossiers.

Solides comptences interpersonnelles et en communication.

Capacit tablir des relations positives tous les chelons de lorganisation.

Exprience dans la gestion des fournisseurs, des services de bureau et de la logistique en milieu de travail.

Matrise de Microsoft 365, notamment Outlook, Teams, Word, Excel et Power

Point.

Capacit travailler sur site Montral.

Atouts recherchs Exprience au sein dune organisation uvrant dans les secteurs du jeu vido, de la technologie, des mdias, du divertissement ou de la cration.

Bonne connaissance des oprations en milieu de travail au Canada et au Qubec.

Excellente orientation vers le service la clientle et laccueil.

Capacit demeurer calme, organise et professionnelle dans un environnement dynamique.

Exprience dans la planification dvnements destins au personnel et dactivits dengagement en milieu de travail.

Matrise de langlais requise; la connaissance du franais constitue un atout significant.

Bilingue en franais et en anglais, avec la capacit de communiquer couramment ( loral et lcrit) dans les deux langues afin de soutenir les employes et les candidates au Qubec, partout au Canada et aux tats-Unis Exigences dadmissibilit: Les personnes intresses doivent soumettre leur candidature afin dtre considres.

Doit tre dispose travailler dans nos bureaux de Montral au minimum quatre (4) jours par semaine.

Doit tre dispose effectuer des heures supplmentaires lorsque requis, conformment aux normes du travail du Qubec.

Doit tre lgalement autorise travailler au Canada.

Doit tre dispose se dplacer pour des raisons professionnelles, au besoin.

Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal''s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation.

You can submit your request to AccessibilityS.

📌 Office Manager | Gestionnaire de bureau (Montreal)
🏢 NBCUniversal
📍 Montreal