Located 45 mins north of the GTA, in Schomberg.

For over 35 years, Country Signs has been the leader in current construction and refurbishing of gas stations across Canada. We provide a one stop shop for our customers including but not limited to, full installations, repairs, and service. We pride ourselves on doing whatever it takes to satisfy the customer with a ‘can do’ mentality. We are currently looking for a dedicated, hard-working individual to join our team and be an ambassador for Country Signs.

Position Summary:

We are seeking an organized Administrative Assistant in our Accounting/Finance department to support our daily financial administration and office operations. The ideal candidate brings strong accounts payable experience, attention to detail, and willingness to work as a part of a team.

This role balances routine bookkeeping such as processing payables, matching receipts, and managing vendor statements, with professional front-office communication and administrative support. This position also supports office operations by managing phones and shared email inboxes, stocking office supplies, and assisting the finance team with year-end audits.

Responsibilities:

- Enter invoices into the accounting system, ensuring all required details like work orders and job numbers are included.
- Match monthly VISA statements and gas card receipts with corresponding transaction receipts.
- Review vendor monthly Statements of Account to confirm all invoices are received and entered before month-end deadlines.
- Create Purchase Orders (POs) in the system and verify incoming packing slips against Accounts Payable invoices.
- Maintain orderly account payable files on the network, archive year-end folders, and electronically file payables, post-payment.
- Monitor the central accounting email,



route vendor invoices for approval, and answer, forward, or take messages for incoming calls.
- Handle daily incoming mail pickup and manage outgoing mail dispatch.
- Order and organize office supplies, and keep all printers fully stocked with necessary paper sizes.
- Prepare the boardroom for scheduled meetings and ensure it is left clean and tidy afterward.
- Assist the finance team with year-end closing processes and retrieve requested backup documentation for external auditors.
- Execute other related administrative and operational duties as assigned.

Job Requirements:

- 1-2 years of administrative experience in accounting/finance preferred.
- Exceptional ability to multi-task, prioritize workloads, and meet administrative deadlines.
- Excellent verbal and written communication skills for professional interactions with clients and vendors.
- High accuracy in data entry, invoice matching, and electronic record-keeping.
- Willingness and ability to wear required Personal Protective Equipment (PPE), including CSA-certified green-tag safety footwear and high-visibility reflective clothing where required

Country Signs is an equal opportunity employer. Accommodation(s) for candidates with disabilities will be provided upon request during the recruitment, assessment, selection, and placement process.

We thank all applicants for their interest, however, only those applicants chosen for an interview will be contacted.

No agencies.

Job Type: Full-time

Pay: $20.00-$22.00 per hour

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Ability to commute/relocate:

- Schomberg, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Administrative Assistant (Barrie)
🏢 Country Signs
📍 Barrie