Junior Property Accountant

Rabba Fine Foods has had a proud history of bringing the highest quality food to our customers with a friendly, more personal touch for over fifty years. It is with this simple but unwavering mentality that we have been able to expand our service and selection to over 35 locations within the GTA.

Position Overview

The Junior Property Accountant is responsible for overseeing full-cycle property accounting, financial reporting, accounts payable operations, and tax compliance across a portfolio of commercial, retail, and residential properties. Reporting directly to the Senior Property Accountant and the Property Administrator, this role ensures accurate financial record-keeping, tenant ledger management, CAM/tax reconciliations, intercompany balance management, and full compliance with corporate and regulatory standards.

Employment type: Permanent Full Time,

Work Location: Mississauga

Shift: Day shift

Vacancy: Yes

AI Disclosure: Not Used

Job Responsibilities

· Accounts Payable Operations

o High-Volume AP Processing: Review, code, and track 200–300+ vendor invoices monthly across 50+ property accounts, obtain approval and verify expense allocation and budget alignment.

o Disbursements & Property Taxes: Prepare electronic payments and cheque processing for vendor payables, landlord rent (monthly/quarterly), interim/final property taxes across 30+ properties, and utility accounts (65+ accounts).

o Vendor & Payroll Administration: Maintain vendor records, resolve billing discrepancies, and process specialized disbursements including ground maintenance payroll, phone allowances, administrative fees, and insurance premiums.

· Property Accounting & Tenant Relations

o CAM & Operating Cost Reconciliations: Perform year-end Common Area Maintenance (CAM) and property tax reconciliations.



Review annual landlord operating cost statements across retail store lease agreements to ensure compliance with lease provisions and correct cost allocations.

o Budgets & Forecasts: Assist in preparing and analyzing annual CAM budgets, financial forecasts, and operating projections for upcoming fiscal years.

o AR & Rent Roll Oversight: Manage rent collections, record incoming receipts, reconcile outstanding balances, and maintain accurate tenant ledgers across all leasing properties. Verify landlord rent schedules (Base Rent, CAM, Realty Tax) for retail/commercial properties to ensure lease obligations are accurately met.

o Sub-Meter & Utility Billing: Calculate and invoice sub-metered utility re-billings (Hydro/Energy) across commercial tenants based on monthly meter readings and lease allocation formulas.

· Full-Cycle Financial Accounting & Reporting

o General Ledger Management: Maintain and update general ledgers for all property-related entities, preparing complex journal entries, monthly accruals, and year-end account reconciliations.

o Bank Reconciliations & Treasury: Perform monthly bank reconciliations for all leaseholders (30 + companies). Monitor daily cash balances, manage intercompany balance allocations, and coordinate funding transfers to eliminate overdraft risks.

o Specialized & Intercompany Accounting: Reconcile intercompany balances and transactions monthly/quarterly. Oversee revenue recognition, daily gas sales allocations, and commission accounting across specialized retail, fuel, parking, and residential operations.

· Compliance, Tax & Audit Support

o Audit & Regulatory Filings:



Support internal and external audits by compiling reconciliations, supporting schedules, tax documentation, and MPAC Property Income and Expense Returns.

Skills and Qualifications:

· Accounting/Business diploma (or MBA) preferred.

· Prior property accounting experience is an asset

· Experience with SAGE 300, Spectra Property Management Software (or equivalent ERPs) not critical but some ERP experience would be preferred

· Basic accounting knowledge and advanced Microsoft Excel (VLOOKUPs, pivot tables, financial modeling).

· Exceptional analytical and problem-solving abilities

Strong organizational skills with high attention to detail in a rapid-paced environment

Working conditions: Full time in-office with occasional travel to retail locations (GTA) as needed

While we appreciate all interest, only those candidates selected for interview will be contacted. We are happy, upon request; to provide any necessary support to candidates requiring disability accommodations. As part of standard recruitment process, suitable candidate(s) will be required to undergo pre-employment screening as a condition of employment.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Ability to commute/relocate:

- Mississauga, ON L4Z 2C3: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Do you have experience with SAGE 300 or Spectra Property Management Software ? please explain
- Do you have experience with Microsoft Excel (VLOOKUPs, pivot tables, financial modeling)?.
- Have you been convicted of a crime which you have not received a pardon? Provide details.
- How many years of work experience in property accounting do you have?
- Are you legally entitled to work in 40 hours a week in Canada?

Education:

- Bachelor's Degree (preferred)

Experience:

- ERP systems: 1 year (preferred)

Work Location: In person

📌 Junior Property Accountant (Mississauga)
🏢 RABBA FINE FOODS
📍 Mississauga