Overview

Nixon Wenger LLP is looking for a highly organized and detail-oriented Administrative Assistant – Conveyancing Support to join our team in Vernon.

This is an administrative support role working closely with our remote Conveyancers. The successful candidate will handle the in-office tasks that our remote team members cannot complete remotely, helping ensure files, documents, cheques, and closing materials are prepared, processed, and delivered accurately and on time.

We are looking for someone who is organized, dependable, comfortable working with detailed instructions, and takes pride in getting the small details right.

Duties

- Organizing documents for lawyers and clients to sign or initial.
- Processing documents received back from lawyers and scanning completed documents into the firm's document management system.
- Assisting with the processing and delivery of cheques and other financial documents.
- Coordinating documents going to Accounting, couriers, and our office runner.
- Updating and organizing physical files throughout the conveyancing process.
- Monitoring bring-forward dates and completing follow-up tasks as needed
- Assisting with post-closing administrative tasks,



including organizing discharge documentation and other closing materials.
- Communicating with the remote Conveyancers by email to provide updates on the status of documents, cheques, and files.

This role is an important part of keeping our Remote Conveyancing team running smoothly. You will be the in-office point person for the administrative and physical tasks that need to happen at the office.

Why Join Nixon Wenger?

Nixon Wenger is committed to providing legal services in a workplace that values collaboration, knowledge-sharing, and diverse perspectives among its employees, while also promoting a healthy work-life balance.

In addition to a competitive salary, we offer a comprehensive advantages program that includes paid personal days, wellness initiatives, health and dental coverage, a 24/7 virtual health care plan, a group RRSP and TFSA savings plan with employer matching contributions, a social committee that organizes firm-sponsored events, and support for professional development.

If you're organized, dependable, detail-oriented, and enjoy keeping things on track, we'd love to hear from you.

Pay: From $40,000.00 per year

Work Location: In person

📌 Administrative Assistant - Conveyancing Support (Vernon)
🏢 Nixon Wenger
📍 Vernon