Talent Acquisition & Inventory Administrator

Join Us in Building Talent and Tracking Success!

The Talent Acquisition & Inventory Administrator is a energetic position that supports the full-cycle HR process, working closely with our Talent Acquisition and Training team, while managing the coordination of employee uniforms and supplies to ensure a great onboarding process for our new team members. Additionally, you will work closely with our Employee Care team to deliver a great ongoing employee experience and fostering our CARE culture.

The position is perfect for a detail-oriented, people-focused individual who thrives in a fast-paced and collaborative environment.

Key Responsibilities

Uniform & Supplies Coordination:

- Manage inventory of uniforms and field supplies: ordering, receiving, stocking, invoicing and distribution for the Lower Mainland.
- Maintain accurate records of standard issued items, sizes, returns, and special-order requisitions.
- Coordinate with vendors to ensure timely procurement and delivery of uniform items and accessories.
- Conduct regular inventory counts and ensure stock levels align with operational needs.
- Track uniform-related expenses and adhere to contractual requirements.
- Oversee uniform fittings and provide support for uniform-related questions or adjustments.
- Maintain relationships with third party providers for various uniform related services.

Talent Acquisition Support:

- Assist with candidate screening and shortlisting for various roles either in-person or via phone
- Schedule interviews and communicate with applicants throughout the recruitment process.
- Conduct employment reference checks and criminal record checks




- Help prepare onboarding materials and support the administrative side of the hiring cycle.
- Coordinate with hiring managers and recruiters to ensure seamless recruitment experience.
- Provide assistance with both internal and external career fair preparation and execution.
- Handle the application paperwork and assessments for all scheduled interviewees.

Employee Care Administration:

- Provide administrative support for HR functions including onboarding, offboarding, and maintaining up-to-date employee records.
- Assist with preparing documentation for audits and internal reviews, including training records, onboarding documents, etc.
- Assist with organizing new hire orientations and training sessions.
- Greet and direct all officers, visitors and applicants. Respond to public inquiries with a high level of professionalism.
- Act as the main break relief and support to the Corporate Receptionist.

Qualifications:

- 1–2 years of experience in an administrative or recruitment support role, preferably in a fast-paced HR or TA setting.
- Team player, looking to expand knowledge and skills in the HR field.
- Experience in customer service.
- Experience in human resource functions and/or retail inventory and ordering would be an asset.
- Experience using Applicant Tracking Systems (ATS)
- Excellent organizational and multitasking abilities.
- Strong English interpersonal and communication skills with a high level of professionalism.
- Proficiency in Microsoft Office Suite; SharePoint is an asset.
- Ability to lift and manage uniform inventory (up to 25 lbs.).
- High attention to detail and ability to handle confidential information with discretion.
- Legally eligible to work in Canada

To help support the success of our teams, this role is 100% in office: 201-3001 Wayburne Dr, Burnaby, BC.

📌 Talent Acquisition & Inventory Administrator (Burnaby)
🏢 Paladin Security
📍 Burnaby