The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.

What You’ll Be Doing

Accounts Payable Operations

- Process high-volume vendor invoices accurately and efficiently in AP systems.
- Match invoices and receipts.
- Ensure proper coding to GL accounts and cost centers.
- Manage payment runs (EFT, ACH, wire transfers, etc.).
- Maintain organized and audit-ready documentation.

Vendor & Stakeholder Coordination

- Act as the main point of contact for vendor inquiries and payment follow-ups.
- Build strong relationships with external vendors and internal department leads.
- Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
- Resolve discrepancies proactively and professionally.

Reporting & Financial Support

- Prepare weekly and monthly AP aging reports.
- Assist with month-end close activities.
- Reconcile vendor statements and investigate variances.
- Support audits by providing documentation and explanations.
- Track expenses and help identify process improvement opportunities.

Process Improvement

- Help streamline AP workflows in QuickBooks.
- Identify automation opportunities.




- Contribute ideas to improve efficiency in a scaling fintech environment.
- Support policy documentation and compliance procedures.

What We’re Looking For

- 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
- Strong working knowledge of AP systems and technology.
- High attention to detail and robust organizational skills.
- Comfortable working in a fast-paced, high-growth environment.
- Strong communication skills (you’ll be working cross-functionally).
- Ability to prioritize and manage multiple deadlines.

Compensation & Perks

- $65,000 – $80,000 Annual Compensation.
- Annual Bonus.
- Health & Dental Benefits.
- Health & Wellness Spending Accounts.
- Perkopolis Staff Discounts.
- On-Site Gym + Fitness Membership Concessions.
- Coffee Bar with Barista + Unlimited Snacks.
- Monthly Events, Friday Lunches & Daily Breakfast.
- Professional Growth & Development Opportunities.

Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.

Company Overview

At Space Ops, we're a team of innovators, problem-solvers, and builders passionate about creating technology that makes a difference. We thrive on collaboration, curiosity, and continuous learning, empowering every team member to make an impact. If you're looking for meaningful work, opportunities to grow, and a fun, supportive culture where great ideas come to life, Space Ops is the place for you.

📌 Accounts Payable Specialist (Canada)
🏢 SpaceOps
📍 Canada